Executive and personal assistant

vor 3 Wochen

Lausanne, Schweiz Page Group Switzerland Vollzeit

Executive and personal assistant

Executive and personal assistant

A scale-up specialized in the healthcare sector.

Missions

  • Coordinate and manage the CEO's calendar, assessing requests and opportunities to align with key priorities.
  • Act as the main point of contact and intermediary for stakeholders seeking interaction with the CEO.
  • Anticipate needs, assess situations, and execute tasks based on the CEO's preferences and organizational objectives.
  • Handle a wide range of administrative duties, including gathering and organizing materials for meetings, drafting correspondence, arranging travel plans, and processing expense reports.
  • Plan and oversee logistics for meetings and events involving the Board of Directors, investors, and other external parties.
  • Occasionally provide administrative support to other executives as needed.
  • Step in for the Office Manager during their absence, if required.
  • Assist the CEO with personal matters, such as travel arrangements, appointments, and day-to-day life in Switzerland.

Profil du candidat

  • Minimum 5-year experience as an Executive Assistant to CEO or high-level executives
  • English & French fluency
  • Excellent communicator in written and verbal form
  • Outstanding ability to understand someone else's personality and to adapt accordingly
  • Flexibility and resilience in fast-paced environment
  • Strong interpersonal skills. Able to communicate effectively with different stakeholders and able to act as a link between the CEO and board members and other stakeholders
  • Ability to work in a multicultural and multinational environment
  • Ability to complete a high volume of tasks and projects with little or no guidance
  • Ability to react with appropriate level of urgency to situations that require quick reaction
  • Able to maintain a high level of integrity and discretion in handling confidential information
  • Ability to conduct oneself with poise and professionalism
  • Good judgement, with a professional, team player attitude
  • Proficient in using Microsoft Office
  • Excellent understanding of Swiss legal & administrative system

Conditions et Avantages

  • Very dynamic, modern, international environment
  • Challenging and varied set of responsibilities
  • Attractive compensation package

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