Project Manager Conference Logistics
vor 1 Woche
We are seeking an experienced Project Manager Conference Logistics to join our team in Geneva, Switzerland.
About the RoleThis exciting opportunity will involve managing complex conference logistics projects for our flagship event, IAS 2025. You will be responsible for coordinating the volunteer project, including setting up and testing the volunteer management system, handling volunteer selection, collecting volunteer requirements, and scheduling volunteers. Additionally, you will coordinate the transportation project, selecting and contracting suppliers, defining transportation needs, and providing reliable cost forecasts.
Main Responsibilities:
- Volunteer Coordination:
- Setting up and testing volunteer management system
- Handling volunteer selection, advertisement, presentations, liaison with universities, schools, communities
- Collecting volunteer requirements and breaking down activities into shifts
- Scheduling volunteers according to their preferences and the needs of the IAS
- Taking care of daily email correspondence and social media communication with volunteers
- Transportation Coordination:
- Selecting and contracting supplier for transportation requirements, together with Senior Manager, Operations and Logistics
- Defining transportation needs, bus routes, timing of buses in line with contracted hotels and conference programme
- Liaising with venue and relevant authorities to ensure safe transportation for delegates
To be successful in this role, you will need:
- A degree in business, events, or hospitality management, or related field, or equivalent work experience. Project management certification would be an asset.
- Minimum three years' work experience in organizing conferences, meetings, or other events
- Experience working with in-person, virtual, and hybrid conferences, meetings, or events
- Experience working with conference management systems
- Experience working for international organizations or abroad
- Thorough computer skills in Windows environment (Windows, Excel, Word, PowerPoint, Outlook, Teams)
- Quick understanding of new conference management systems
- Knowledge of AutoCAD is an asset
- Ability to work with minimum supervision, handle tasks simultaneously across conferences
- Ability to work efficiently under pressure, meet deadlines, and occasionally work overtime
- Organized and systematic
- Strong social, communication, cross-cultural, and customer service skills
- Open-minded and strong team player
The International Aids Society is a dynamic and diverse workplace that brings together public health, HIV science, conferencing, program management, and other specialists who share the IAS vision of a world where HIV no longer presents a threat to public health and individual well-being.
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