Senior Finance Officer
vor 2 Monaten
Job Title: Senior Finance Officer
Job Summary:
The Senior Finance Officer will be responsible for the administration and financial reporting of extra-budgetary resources (Funds-in-Trust), and the financial aspects of assessed contributions. The incumbent will work closely with Member States to ensure the effective operation of both voluntary and assessed contribution processes.
Key Responsibilities:
- Ensure and oversee the accurate preparation of Funds-in-Trust donor reports on a timely basis in accordance with the terms of each individual donor contract.
- Participate in trust fund administration, working with Program Managers and other WIPO units; assist in the development of internal procedures; contribute to the review and assessment of the appropriateness of existing or draft contracts with donors to ensure compliance with WIPO's Financial Regulations and Rules; liaise with Finance Division colleagues concerning the treasury management of funds.
- Supervise the work of the Associate Finance Officer to ensure the accurate and timely preparation of reconciliations and recording of accounting entries, and the proper preparation of external correspondence. Manage, correct and adapt the analytical work performed by relevant subordinate staff at the Professional level. Identify opportunities for modifying and enhancing the reporting on Funds-in-Trust.
- Assume responsibility for the management of contributions from Member States and working capital funds for WIPO and UPOV, including calculation, invoicing, receipt, recording of payments and preparation of monthly reconciliations and resolving complex issues; prepare the financial documentation for the governing bodies and manage relations with the permanent missions, the United Nations and the national IP/UPOV Offices; act as the focal point for questions related to the operation of the contribution system for WIPO and UPOV. Work closely with IT support functions to streamline invoicing and reporting processes, and to increase analytical capabilities through improved use of the ERP system.
- Prepare the correspondence and annexes for the Madrid and Hague annual fee distributions, in liaison with the Income Section of the Finance Division; prepare calculations to ensure the accurate netting of contributions with fee distributions (on an annual or monthly basis as required); manage relations with the permanent missions, the national IP/UPOV Offices and the banks in the process of the fee distributions.
- Perform regular tasks as an Approving Officer of the Organization in accordance with WIPO's Financial Regulations and Rules. Perform tasks as Security Administrator for financial and banking platforms used by the Finance Division.
- Assist the Head of the Financial Reporting Section in the analysis of projects and accounting records for the preparation of WIPO and UPOV financial statements prepared in accordance with International Public Sector Accounting Standards (IPSAS).
- Monitor and advise on the work of the Financial Reporting Section related to partnerships, and supervise the work of colleagues in this area. Keep up to date with the latest developments in IPSAS, and other relevant standards, including in sustainability reporting. Participate in meetings of the UN Task Force on Accounting Standards and related working and focus groups as required.
- Participate in the provision of information and the preparation of replies to external and internal auditors in the context of accounting and financial reporting, prepare analysis and develop policies and procedures which may be required to respond to audit observations or recommendations and carry out related actions.
- Perform other related duties as required.
Requirements:
- Advanced university degree in accounting, finance, economics or related discipline.
- At least seven years of relevant professional experience in accounting or finance.
- Experience working with an ERP system.
- Excellent written and spoken knowledge of English or French and good knowledge of the other language.
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