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Office Management Specialist

vor 1 Woche

Genf, Genf, Schweiz Robert Walters Schweiz Vollzeit

The Robert Walters Schweiz team is looking for a skilled Office Management Specialist to lead the daily operations of our office. As a key member of our team, you will be responsible for overseeing all administrative functions, maintaining office supplies, and coordinating maintenance and repairs. Your excellent communication skills and ability to manage multiple priorities will make you an ideal candidate for this role.

**Responsibilities:**

  1. Manage all administrative functions of the office, ensuring a smooth and efficient operation.
  2. Maintain office supplies inventory by checking stock and ordering necessary supplies.
  3. Coordinate maintenance and repairs for office equipment and facilities.
  4. Implement and maintain office procedures and systems to optimise workflow.
  5. Provide personal assistant support to senior management, including managing calendars, scheduling meetings, and organising travel arrangements.
  6. Act as a liaison between departments to facilitate communication and improve efficiency.
  7. Assist in the onboarding process for new employees, including setting up workstations and organising orientation sessions.
  8. Maintain and update office records, files, and databases.
  9. Prepare and submit regular reports on office activities and expenses.

**Requirements:**

  • Proven experience in office management, administrative support, or a similar role.
  • Excellent organisational and multitasking skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Degree in Business Administration or a related field is preferred.