Event Management Specialist
vor 2 Wochen
About AO Foundation
AO Foundation is a leading global network of surgeons and a world-renowned education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders.
We are a community of passionate professionals from diverse backgrounds, united by our commitment to excellence and our mission to improve patient care.
Job Summary
We are seeking a highly skilled Project Manager Event Coordinator to join our team. As a key member of our global education team, you will be responsible for managing and coordinating educational events in line with our global education process and guidelines.
Key Responsibilities
- Project manage and take ownership of assigned educational events, collaborating closely with event specialists and course chairs.
- Facilitate smooth collaboration within operational teams, ensuring effective communication and coordination.
- Build and maintain relationships with chairpersons and faculty, supporting the development of scientific programs, event details, and faculty invitations.
- Identify and invite faculty and speakers in collaboration with course chairs.
- Closely collaborate with DPS DRIs on event technical support, education grants, and voucher purchases.
- Perform as an income/revenue expert, generating revenues through relationship/sales, and instructing event specialists on available budgets.
- Manage regional/local community campaigns, including booth and symposium management during congresses, and acquisition of new members.
- Develop local networks by engaging and building strong relationships with local partners, embracing the local environment, and understanding local needs.
- Acquire new members and develop trustful relationships on-site during events, expanding AO networks and contributing to AO Education.
- Identify the need for collaboration with local agencies/suppliers.
- Annual budget planning for events in assigned countries as part of AO's yearly budgeting cycle.
- For exceptional cases only: Manage local AO governance, including country councils, organizing governance meetings, and supporting communications to national.
- Accountable for the budget of assigned events within the country.
Requirements
- University Master or Bachelor degree in a relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher education.
- Proven record of professional experience in project work or event management (3-5 years).
- Experience in medical events/course organization is an advantage.
- Strong organizational, project, and event management skills.
- Good communication skills and ability to build and maintain relations with healthcare professionals at all levels and broader stakeholders.
- Good problem-solving and strong analytical skills, as well as proven ability to prioritize tasks.
- A collaborative, solution-focused approach, ability to collaborate well with others, and work cross-functionally across the organization.
- Effective leadership skills through consistent reliability and effective support.
- Fluent written and verbal English and German. Knowledge of other relevant languages in the region is an asset.
We Offer
- An interesting and varied job in an exciting and innovative organization.
- The opportunity to be part of a highly committed international team.
- Modern infrastructure.
- Employment conditions that match the requirements and offer a high degree of flexibility regarding working hours and location.
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