Administrative Support Professional
vor 1 Woche
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Gi Group SA in Basel, Switzerland.
This is a long-term temporary position with the option for permanent employment, offering a unique opportunity to gain experience in a dynamic and international environment.
About the RoleAs an Administrative Support Professional, you will provide general assistance to guests, manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services. You will also provide administrative support to colleagues in the office as needed, arrange interviews or meetings, and coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization.
You will collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers, manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands. Additionally, you will supervise kitchen areas to ensure they are well-stocked and tidy, serve as the contact point for external service providers related to building maintenance, and plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required.
You will also assist management in negotiating with office vendors and service providers, implement cost-saving and recycling initiatives, develop and uphold office protocols, facilities management, and maintenance procedures, and support the organization and coordination of local and European events.
RequirementsTo be successful in this role, you will need previous experience in office management and reception in an international and multi-cultural environment, fluent English and German language skills, very good Microsoft Office skills, strong organizational- and excellent interpersonal skills with a strong customer focus, and demonstrates flexibility and adaptability with a proactive, positive mindset.
CompensationThe estimated salary for this position is CHF 50,000 - 60,000 per annum, depending on experience and qualifications.
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