Office Operations Coordinator

vor 1 Woche


Vevey, Waadt, Schweiz Société des Produits Nestlé S.A. Vollzeit

We are committed to fostering a diverse, friendly, supportive, and collaborative environment that creates positive disruption, embraces innovation, and empowers people and teams to win. This role offers exciting opportunities to develop your career your way; across different brands, businesses, functions, and regions.

Job Description

This Administrative Assistant - Zone Europe will provide high-quality & proactive support to the Department Head and the team. The successful candidate will be responsible for managing administrative tasks, prioritizing commitments, and coordinating meetings.

Responsibilities
  • Manage general administration activities efficiently, anticipating and prioritizing incoming mail, preparing meetings and information as required.
  • Support team initiatives and projects.
  • Coordinate and manage the agenda of the Department Head.
  • Organize and coordinate leadership team meetings, special events, workshops, and conferences.
  • Manage travels and process travel expenses.
  • Manage content on digital platforms: SharePoint, workplace groups, and contribute to innovative solutions.
  • Act as a 'super-user' for the deployment of new Nestlé solutions (IT/office tools, processes, and policies).
  • Follow departmental guidelines.
  • Coordinate new employee arrivals and departures process.
Requirements
  • Confirmed experience in a similar role supporting leaders and teams.
  • A self-starter who displays a high degree of ownership over completion.
  • Ability to work in a multinational and complex environment.
  • Flexible and agile with ability to engage with stakeholders at all levels.
  • Collaborative and service-oriented with good communication and organisation skills.
  • Multi-tasking capabilities.
  • Digital savvy with Nestlé digital platforms (SharePoint, intranet) and good command of MS Office, SAP, and Concur.
  • Fluency in English and French.


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