Office Administrator

About Aptiv

Aptiv is a leading technology company that enables the transition to a software-defined vehicle with electrified and intelligently connected architectures.

Your Role

As an Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our new Corporate office in Schaffhausen. You will be responsible for maintaining our workspace, coordinating building maintenance, and providing support for various office-related functions.

Key Responsibilities

• Own the day-to-day running of the office, leading by example and maintaining a high level of personal presentation and professionalism.
• Manage daily building checks to ensure operational requirements and standards are being met.
• Liaise with building management and vendors to address facility-related issues when necessary.
• Coordinate and manage maintenance and repairs by 3rd parties – both planned preventative maintenance and reactive maintenance where required.
• Ad hoc coordination of meeting and workshop events, including management of visitors, reception coverage, catering, cleaning, room booking, and transport.
• Monitor and replenish office supplies, equipment, and consumables.
• Lead assorted occasional workspace projects and initiatives – i.e. office upgrade works, expansion of workstations, etc. Report project status to the global real estate team.
• Plan and coordinate company events, meetings, and conferences. Arrange travel itineraries and accommodations for employees and guests as required.
• Operate and keep updated our internal workplace management systems and projects as needed, including our occupancy planning, security/access system, and operational expenditure budget management.
• Assist in onboarding new employees and facilitate orientation programs as required.
• Assist in office budget planning and monitor expenditures to ensure adherence to financial guidelines.

Your Background

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 3-5 years of relevant experience in office management or in a similar administrative role.
• Fluent in both German and English.
• Proficient in Microsoft Office Suite and office management software.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Experience in workspace planning and office upgrade projects is desirable.

Why Join Us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity, or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health.