Administrative Support Professional

Vor 4 Tagen


Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit
About Gi Group SA

We are a pharmaceutical company based in Basel, seeking a skilled Administrative Assistant to join our team.

Job Overview

This is a long-term temporary position with the option for permanent employment. The successful candidate will be responsible for providing administrative support to our colleagues and ensuring the smooth operation of our office.

Key Responsibilities:
  • Offer general assistance to guests and visitors
  • Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
  • Provide administrative assistance to colleagues as needed
  • Arrange interviews or meetings
  • Coordinate travel and accommodation arrangements within Switzerland for senior members of our global organization
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
  • Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands
  • Supervise kitchen areas to ensure they are well-stocked and tidy
  • Serve as the contact point for external service providers related to building maintenance
  • Plan and oversee repairs, installations, and upgrades of office and kitchen equipment
  • Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
  • Develop and uphold office protocols, facilities management, and maintenance procedures
  • Support the organization and coordination of local and European events
  • Develop and maintain emergency response plans
Requirements

To succeed in this role, you should have:

  • Previous experience in office management and reception in an international and multi-cultural environment
  • Fluent English and German language skills
  • Very good Microsoft Office skills
  • Strong organizational and interpersonal skills with a strong customer focus
  • Demonstrates flexibility and adaptability with a proactive, positive mindset
Salary Information

The estimated salary for this role is €45,000 - €55,000 per year, depending on experience.



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