Operational & HR Manager

Operational & HR Manager (40–50%)Job titleOperational & HR Manager (40–50%), expected start date: March 1st, 2026 or to be discussedAbout NovaMeaNovaMea SA is located in EPFL innovation park in the canton of Vaud (VD), Switzerland. The company develops, produces, and sells electrochemical energy storage and conversion technologies, currently focusing on anion exchange membrane (AEM) water electrolyzers for the production of green hydrogen. NovaMea’s technologies stand out for their superior cost-efficiency, scalability, and compatibility with renewable energies. Our mission is to make a significant contribution to building a zero-emission energy system.Position SummaryThe Operational & HR Manager plays a key role in ensuring the smooth day-to-day functioning of the company. This role combines operations management, HR administration, finance supervision, and corporate governance, working closely with management, external partners (fiduciary, legal advisors), and internal teams.Key Responsibilities1. Human Resources ManagementOrganize onboarding, training, and schedulingManage recruitment processes (employees and interns): interviews, contracts, and registrationsHandle HR administration: AVS / LPP / SUVA registrations, Tax at source and family allowancesOversee payroll process: monthly salary slips, verification, and distributionManage annual and periodic performance reviewsManage the time management system (holidays, overtime, sick leave)Coordinate office equipment and furniture needs2. Finance & AdministrationSupervise accounting and administrative activities in collaboration with the fiduciaryMonthly review and update of financial reporting (Balance Sheet, P&L, Cash Flow)Manage budgets and financial follow-up Coordinate year-end closing with external partnersCorporate housekeeping: contracts follow-up, administrative records3. Operations & Performance ManagementDevelop, implement, and continuously improve operational procedures and internal policiesDefine and formalize the startup’s target processes within the operational perimeterMonitor performance indicators to ensure optimal use of resources and high-quality service deliveryLead and coordinate optimization projects and link them to daily operationsEnsure legal and regulatory compliance of organizational processes4. Intellectual Property & GrantsHandle IP-related administrative work (patent correspondence, trademark filings)Support state grants and public funding applicationsPrepare documentation and manage finances of grants5. Communication & Marketing SupportSupport the marketing team and the overall communication strategySupport online visibility campaign of the companyMaintain and update the list of products and servicesSupport improvements of the online ordering system and marketing email campaignsSkills & ProfileStrong analytical mindset with a solid affinity for numbers and performance monitoringExcellent problem-solving skills with a pragmatic and solution-oriented approachHigh level of rigor, organization, and prioritizationStrong interpersonal and communication skills, with the ability to explain complex topics clearlyStress-resistant and comfortable working in a fast-paced startup environmentPositive leadership style fostering a healthy and motivating work culture ·Knowledge of Odoo ERP is a strong asset, particularly for accounting, HR administration, and operational process management.Education & QualificationsBachelor’s or Master’s degree in one of the following fields:Human Resources ManagementBusiness Administration Management,Finance, or Economics OperationsIndustrial ManagementAdditional certification in HR, payroll, Swiss labor law, or accounting is a strong assetProven experience (minimum 3–5 years) in a similar role within a startup, SME, or scale-up environment,ideally in SwitzerlandLanguagesEnglish: Fluent (minimum C1 – working language)French: Professional proficiency (minimum B2)What We OfferA key role in a mission-driven green hydrogen startupHigh level of autonomy and direct impact on company growthFlexible working hoursA collaborative, innovative, and sustainability-focused work environmentCompetitive compensation aligned with experienceApplication Process & TimelineKindly send your CV, cover letter, and diplomas. Application deadline: January 31st 2026.Applications will be reviewed on a rolling basis, starting in early January.Expected start date: March 1st, 2026, or to be discussed depending on availability. jide572831afr jit0104afr jpiy26afr