Executive Assistant to the Head of Sales

vor 2 Wochen

Dietikon, Schweiz Volpi AG Vollzeit

What you can expect

Working under the direction of the Head Sales & Marketing, the Executive Assistant is responsible for supporting, implementing and managing a range of online & offline communications, events and tools to enhance Volpi's brand perception and drive customer engagement across both Volpi Group locations in Dietikon (Switzerland) and Auburn (USA)

Responsibilities:

  • Calendar and Email Management: Manage the Head of Sales & Marketing's calendar, schedule appointments, and coordinate meetings. Monitor and respond to emails on behalf of the Head of Sales & Marketing, ensuring timely and accurate communication.
  • Travel Arrangements: Coordinate travel arrangements, including flights, accommodation, and transportation, for the Head of Sales & Marketing and other team members as required.
  • Meeting Coordination: Assist in the preparation of meeting materials, including agendas, presentations, and reports. Take meeting minutes and distribute them to relevant stakeholders. Follow up on action items and ensure their completion.
  • Document Management: Maintain and organize electronic and physical files, ensuring easy access and retrieval of information. Assist in the creation, editing, and formatting of documents, presentations, and reports.
  • Communication and Correspondence: Draft and proofread emails, letters, and other correspondence on behalf of the Head of Sales & Marketing. Ensure accuracy, clarity, and professionalism in all communications.
  • Data Analysis and Reporting: Assist in gathering and analyzing sales and marketing data, preparing reports, and creating visual presentations to support decision-making processes.
  • Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and team members. Serve as a point of contact for inquiries and provide exceptional customer service.
  • Special Projects: Support the Head of Sales & Marketing in various special projects, such as market research and event coordination.

Who we are looking for:

  • High school diploma or equivalent; additional education or certification in business administration or a related field is a plus.
  • Proven experience as an administrative assistant or in a similar role, preferably in a sales or marketing environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in all work.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent written and verbal communication skills (DE & EN).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to work effectively in a team environment.
  • Proactive and self-motivated, with the ability to work independently and take initiative.

 What we offer: 

  • You will benefit from short decision-making paths, long-term prospects, as well as targeted further training opportunities.
  • Independent and varied position with growth potential in a dynamic and international work environment.
  • Your workplace is in a modern office building with a rooftop terrace within walking distance from Dietikon train station.
  • High degree of independence, plenty of room for entrepreneurial ideas
  • regular employee events in and outside the company
  • A highly motivated, collegial team and attractive employment conditions await you.

Are you interested in this job?
We look forward to receiving your full application.

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