Operations Assistant, Working Student

vor 2 Wochen

Zürich, Zürich, Schweiz ofri Internet GmbH Vollzeit

Hi there

Are you highly organized, tech-savvy, and looking to gain hands-on experience in a fast-paced, international environment? We're Ofri, a team of 10 dedicated individuals, and we're looking for a motivated Operations Assistant to bring organization and efficiency to our team and help keep our operations running smoothly.

About Us

At Ofri, we take pride in fostering candid collaboration, encouraging self-initiative, prioritizing customer satisfaction, all while maintaining a pragmatic mindset. Our company aims to be the most trusted co-pilot for remodeling projects, and we're committed to delivering exceptional results to our customers.

Tasks

Role Overview

As our Operations Assistant, you will play a key role in supporting the entire team with administrative and operational tasks. You'll assist with special projects, keep our internal systems up to date, and ensure smooth day-to-day operations. This role is a part-time (50%) fully-remote role, perfect for a working student who wants to gain valuable experience and needs a flexible time schedule.

Tasks & Responsibilities

Administrative Support

  • Assist in organizing virtual meetings, including call preparation, note-taking, and task follow up items for all team members.
  • Manage digital communication tools (e.g. setup accounts for Slack, Google Workspace , etc. for team members) for the
  • Prepare documents, reports, and presentations as needed.
  • Maintain and update internal systems such as CRM and project management tools.

People Operations

  • Plan and help coordinate in-person retreats, which may include booking flights, cars, and making hotel and restaurant reservations.
  • Prepare and manage team surveys to gather feedback.
  • Coordinate and follow up on team members' onboarding tasks ensuring that all tasks are completed on a timely basis.

Special Projects & Operations Support

  • Support in drafting and maintaining process documentation.
  • Help coordinate company-wide initiatives and maintain internal documentation.
  • Conduct research and compile information to support decision-making.
  • Prepare contracts for signature and filing.
Requirements
  • Currently pursuing or recently completed a Bachelor's degree (we're open to various fields of study).
  • Fluent in English and German (C1 level or native); proficiency in French (C1 level or native). Must be a native speaker in either German or French.
  • Must be based in Switzerland.
  • Comfortable with technology and tools like Slack, Zapier, Teams, Google Suite, and Confluence.
  • Strong independent research skills.
  • Strong organizational skills, attention to detail, and ability to multitask.
  • Self-motivated with a proactive approach to problem-solving.
Benefits
  • Approximately 20 hours per week with flexible working hours.
  • 100% remote position with the possibility of working from anywhere in Switzerland.
  • Hands-on experience in an international, fast-growing company.
  • Opportunity to work closely with the CEO and gain insight into business operations.
  • Supportive and friendly team environment.
  • Access to company retreats and team-building activities.

We are a Swiss company that operates fully remotely. We are super passionate about developing an excellent remote work culture and ensuring that not only the customers, but the team feels heard, welcome, and appreciated. We are currently 10 people and a fully self-funded company. We welcome people into our team regardless of gender, ethnic origin, religion, age, sexual identity, or disability.

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