Executive Assistant to CEO

**My duties**
- You will be responsible for the travel and calendar management of the CEO
- Also you will coordinate and organize calls, meetings, workshops and events
- Contract management for the senior management is part of this role as well
- You will define and own all facility related processes in alignment with reception and facility team
- To act as key point of contact for all employee queries related to the office is another task
- Also you will drive projects (new and improvement) related to the office space in Pratteln
- You will maintain process manuals and regular communication to the workforce regarding process changes
- Another task is to raise purchase requests and manage invoices, as well as to manage and maintain the T&A tool for the Swiss Sites
- You will ensure correct data entry including regular quality checks and you also will create reportings and data analysis for HR statistics and payroll
- Last but not least you will provide training & communication regarding T&A system or process changes

**My qualifications**
- You have a Bachelor degree and at least some years experience as executive PA in multi-national organization
- Facility management exposure is a benefit
- You bring strong organizational skills and project management experience
- Advanced MS Office (excel, word, ppt) and also SAP experience is required
- You have time and attendance system and process knowledge
- Highly important is to have a proactive and solution focused mindset and a high level of ownership
- You speak fluently English and at least a good level of German

**My benefits**
- You will have a permanent position within a highly international company
- Your colleagues are open minded and proactive people

**About Hays**

With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages - all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.

**My contact at Hays**

**My contact person**Yvonne Hollatz

**Reference number**601331/1