Executive Assistant

**DSM - Bright Science. Brighter Living.**

**Executive Assistant (m/w/d)**

**The Challenge**:

- Provide Operational advice and secretary services to assist the 4 GdS executives positioned in Switzerland in performing their duties, and to act as first point of contact with people inside and outside the organization.

**The Position**:
To organize and maintain the managers (digital) agenda:

- Schedule, change, coordinate and prepare all appointments;
- Provide all necessary information to participants.
- Check and rearrange as required
- To provide administrative support:

- Coordinate the manager’s workflow and set up and maintain office systems to deal efficiently with paper flow
- Compose correspondence/reports for own or manager’s signature;
- Update and chase delegated tasks to ensure progress to deadlines.
- Create and monitor Purchase orders, external and internal
- Documents, signatures - legal requirements
- Administrative support of the DNA program, member of its PMO
- Announcements, onboard and prepare introduction plan for new employees entering GdS in Switzerland
- Organize team events
- Supports the Regional Leadership Team in making the Work Environment enjoyable for all GdS-CH employees
- Participates actively in driving the general communication to all GdS employee globally
- Monthly GdS ClubHouse time
- Monthly GdS Newsflash
- To provide facility service:

- Welcome visitors;
- Arrange meetings and meeting facilities;
- Help preparing meetings, attend, make notes and distribute minutes and action list;
- Arrange travel and accommodation;
- Take initiative in manager’s absence;
- Arrange office facilities.
- Authorities- Take initiative and prioritize in order to support the manager.
- Arrange facilities

**The Ideal**:

- (Higher) Vocational education
- At least 10 years experience as an assistant in the business context
- Excellent skills in Office 365, SAP Ariba is a plus
- Excellent interpersonal skills.
- Excellent communication, both written and verbal in native language, English and German (and third language is a plus ).
- Have a “can do” attitude.

**Procedure & Contact**:

- Reference check procedures are part of the DSM Recruitment & Selection Process. You will be contacted when these references checks are required.
- Royal DSM is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.