Ukmis Geneva

Job Description (Roles and Responsibilities)
The United Kingdom Mission to the United Nations in Geneva represents the interests and policies of the UK at the UN and is recruiting a highly motivated **Team Assistant **to provide administrative and organisational support to the Human Rights Team, including ensuring effective planning and support for UN meetings, management of documents and official correspondence, and arranging programmes for visiting Ministers and officials.

Main responsibilities will include:
**Organisation and administration (70%)**
- Assisting visiting UK delegates for human rights meetings (UN accreditation, advising on accommodation and local transport options);
- Room bookings for meetings and side events at the UN and elsewhere;
- Maintaining a contacts database;
- Information management;
- File management (SharePoint, Shared area, UN documents, scanning faxed documents);
- Preparing note verbales and official letters;
- Providing logístical support for meetings with external contacts;
- Uploading UK statements to the UN website, and liaising with Press Officer for publication on Mission website;
- Managing resolutions lists, statements lists and delegation packs for Human Rights Council sessions;
- Assisting the Head of the Team with managing the team budget;
- Project Management support;
- Other administrative tasks as needed, e.g. annual leave coordination, learning and development.

**Visits and events support (20%)**
- Act as the Team’s visits officer for senior and working level human rights related visits (managing programme, setting up calls, arranging UN passes, sending out invites, setting up lunches and dinners, greeting at airport, assisting with refreshments during Ministerial HRC calls);
- Organising events / receptions for the Human Rights Team.

**Meeting support (10%)**
- Assisting during Human Rights Council sessions (10 weeks per year), including with note taking and reporting from plenary meetings as required, document handling and other meeting support as needed.

Essential qualifications, skills and experience
- Fluency in English (both oral and written);
- 2 years of work experience working with duties similar to those listed for this position is required, in particular in a support role with organisation and administration;
- At least bachelor level university degree in a relevant field, such as public administration, international relations or law;
- Experience managing and organising information and documents;
- Strong administration and organisational skills;
- Strong interpersonal skills;
- Great attention to detail;
- IT literacy.

Desirable qualifications, skills and experience
- French intermediate level;
- Full driving licence;
- Multilateral experience;
- Experience working in an international and fast-paced environment;
- Experience attending meetings and taking notes;
- Experience proofreading and editing documents.

Required competencies
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience

Application deadline
Application deadline - day
Application deadline - month
Application deadline - year
15 March 2018

Grade
A2 (L)

Type of Position
Fixed Term, Full-time

Working hours per week
40

Region
Europe, Eastern Europe & Central Asia

Country/Territory
Switzerland

Location (City)
UK Mission to the Office of the United Nations, Geneva

Type of Post
International Organisation Delegation

Number of vacancies
1

Start Date
Start Date - day
Start Date - month
Start Date - year
21 May 2018

Other benefits and conditions of employment
This is a full-time position, for a fixed-term contract of 2 years.

Please note that you must have the right to work and reside in Switzerland without visa sponsorship. (For information: EU nationals do not require visa sponsorship).

Additional information
Please note that the starting date can be flexible.

The UK mission does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The UK mission will not meet the costs connected with relocation if offered a position.