Office Assistant 100%

vor 3 Wochen

Chiasso, Schweiz Dipharma SA Vollzeit

Dipharma SA is a young and successful company made of dynamic, experienced and proactive people who share the same values and strongly feel they are doing something that matters to them and to the community. We are committed to give access to affordable and potentially improved generic drugs to patients affected by rare metabolic disorders.

To sustain our strong growth, we are looking for an **Office Assistant 100%.**

The Office Assistant plays a vital role in supporting the day-to-day operations of our office. The person in this position will work closely with the HR team and will be responsible for managing a range of administrative and organizational support activities.

**Key Responsibilities**
- **Management of front office activities**: welcome visitors, answer phone calls and direct them to the appropriate people or departments, manage incoming and outgoing mail.
- **Provide administrative support**: manage the office agenda, plan and coordinate meetings, set up meeting rooms, prepare documents, reports and presentations, keep files organized and updated, ensuring confidentiality and data security.
- **Office Supply and Inventory Management**: Monitor and reorder necessary supplies, manage inventory, and coordinate orders to ensure the constant availability of essential materials.
- **General office support**: collaborate with the team to address daily needs and requests, providing administrative and operational support in a timely and efficient manner.
- Ensure a well-organized work environment, including tidying up common areas, setting up meeting rooms and managing office supplies.
- **Collaborate** with external suppliers for the management of office supplies and for maintenance activities.
- **Support the organization** of internal and external events, such as conferences, workshops and business meetings.
- Provide support in **managing business** **travel**, including booking flights, hotels and transportation.
- Management of the office and conference food purchases, ordering and collecting goods.
- Perform other administrative tasks assigned by the supervisor.

**Requirements**:

- College Degree or equivalent, preferably with a minimum of five (5) years of experience in administrative or assistant area;
- Ability to maintain the confidentiality of sensitive business information;
- Flexibility and adaptability to face different challenges and tasks;
- Excellent verbal and written communication skills in English;
- Ability to work in teams and collaborate with colleagues from different departments;
- Strong organizational and planning skills (specially time management skills);
- Ability to multitask and prioritize work;
- Attention to details and Problem-solving skills;
Precision, punctuality and autonomy in the required activities.

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