Translation Assistant

Translation Assistant - 23139-TA

French Translation Section, Language Division, Administration, Finance and Management Sector

Grade - G5

Contract Duration - 1 year

Duty Station : CH-Geneva

Publication Date : 24-May-2023 Application Deadline : 07-Jun-2023, 4:59:00 PM

**1.** **Organizational Context**
- a.
**Organizational Setting**
- The post of Translation Assistant is located in the French Translation Section of the Language Division, Administration and Management Sector. The Language Division is responsible for delivering comprehensive and high-quality language services in relation to: the translation of treaties and other international instruments administered by WIPO, national legislative texts, documents for the Assemblies of Member States, publications, reports of meetings and conferences and working documents for committees of experts and other bodies, and the WIPO website; and the provision of interpretation services for the meetings of the WIPO Assemblies, committees and meetings organized by the various sectors.
- b.
**Purpose Statement**
- The incumbent is primarily responsible for ensuring the effective and timely coordination of the translation support work of the section, including the preparation of documents for conferences and meetings, and providing administrative support for the smooth operation of the Section.
- c.
**Reporting Lines**
- The incumbent works under the supervision of the Head of the French Translation Section.

**2.** **Duties and Responsibilities**
- The incumbent will perform the following principal duties:
a. Provide administrative support to the Section Head in workflow management, monitoring receipt and dispatch of translated jobs, drafting administrative correspondence, processing administrative forms, including for payment procedures where applicable, using the related software and office tools, following up on administrative actions and compiling workload statistics for internal use.

b. Coordinate and follow up on text processing work and collaborate with translators to ensure documents are prepared and completed in a timely manner, raising any issues with the Section Head and proposing solutions to problems that may arise.

c. Review the work of support staff to ensure efficient and timely processing of documentation and provide guidance in processing complex documents; train temporary support staff.

d. Word process in French texts of varying complexity in draft and final form in accordance with established guidelines; ensure correct spelling and grammar, accuracy, consistency and completeness against original language texts.

e. Proofread translations and assume responsibility for the final checking and formatting of texts, including those with tables, charts, figures, diagrams, references etc., for accurate presentation and technical consistency with the original.

f. Perform standard searches using computer-assisted-translation and terminology (CATT) tools and replace the relevant text in the document prior to translation; ensure correct alignment of documents for input in the translation memory, document database and translation management system (TMS).

g. Respond verbally or in writing in French and English to queries received from internal and external services and propose solutions to problems to ensure the efficient provision of services.

h. Perform other related duties as required.

**3.** **Requirements**

**Education (Essential)**
- Completion secondary education with relevant diploma, or equivalent qualification.

**Experience (Essential)**
- At least five years of relevant administrative support work experience, including word processing and/or processing translations.

**Language (Essential)**
- Excellent knowledge of French and good knowledge of English.

**Language (Desirable)**
- Knowledge of other official UN languages.

**Job Related Competencies (Essential)**
- Ability to work independently and in a team.
- Ability to guide and train staff.
- Good organizational skills and ability to work accurately under strict time constraints.
- Attention to detail.

Ability to quickly learn new software (e.g., CATT tools).
- Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
- Adept in the use of CATT tools such as SDL Trados.

**4.** **Organizational Competencies**
- 1. Communicating effectively.
- 2. Showing team spirit.
- 3. Demonstrating integrity.
- 4. Valuing diversity.
- 5. Producing results.
- 6. Showing service orientation.
- 7. Seeing the big picture.
- 8. Seeking change and innovation.
- 9. Developing yourself and others.

**5.** **Information**

**Monthly salary (Net of tax)**:6,464 CHF**

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

**Additional Information**

Applications from qualified women as well as from qualifie