Executive Assistant Bio

To support Biotherapeutics & Talent Development senior leadership in Cham and their relevant teams located remotely or in the Swiss office, we are looking for an **Executive Assistant**.**

**The role**
- Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, and tact
- Strong computer skills using Microsoft Outlook and MS Office - PowerPoint, Word, and Excel (intermediate/advanced experience)
- Manage and prepare presentations for internal and external audiences, under general directions (does not facilitate presentations)
- Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
- Coordinate and manage offsite and onsite meeting logistics (international and domestic)
- Liaise with other Executive Administrative Assistants (through all Catalent sites) to coordinate meeting and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation, and dinner arrangements, etc.
- Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests;
- Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
- Arrange domestic and international travel; process visas and passport renewals as needed
- Answer and screen telephone calls from both internal/external sources, transfer calls to the appropriate party
- Organize and maintain necessary confidential files and records for departments as required
- High school diploma or equivalent required (college degree preferred)
- Executive Admin 8+ years of experience; must have experience in a highly corporate & matrix environment in terms of dress code and demeanor
- Fluent in English, any other languages is a plus (German preferred)
- Strong written and verbal communication skills;
- Advanced software skills: Microsoft Office (PowerPoint, Excel, and Word, Teams, SharePoint, and Visio)
- Knowledge in working with Visa, Swiss tax/law is an advantage
- Strong interpersonal skills and the ability to be proactive with calendar management and meeting preparation and planning
- Ability to evaluate and correct general administrative problems/exercise with good discretion and judgment when problem-solving administrative issues; ability to handle highly confidential information with discretion and professionalism at all times; ability to interact effectively with internal/external contacts through correspondence or phone
- Must be a team player and willing to participate in “task teams” to accomplish projects as needed or to support the "life in the office" (e.g. Facility management);
- Strong ability to prioritize and multitask, pay attention to detail, work under pressure and meet tight timelines;
- Must be willing to work overtime as needed
- Troubleshooting, solution-oriented
- Very strong organizational skills
- A critical spirit, continuous improvement oriented

**Catalent’s standard leadership competencies that are used to interview and for Performance & Development**:

- Leads with Integrity and Respect
- Delivers Results
- Demonstrates Business Acumen
- Fosters Collaboration and Teamwork
- Champions Change
- Engages and Inspires
- Coaches and Develops

**Catalent offers rewarding opportunities to further your career** Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve. As a result of the global pandemic, we have modified many of our recruitment and on-boarding processes to maintain everyone’s safety. The Human Resources teams will communicate all necessary safety processes and procedures throughout each stage.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

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