Crew Planner

Overview:
Main purpose of the job: Reporting to the Director of Production, this position will be responsible for the coordination and administration of crew booking, both in-house and freelance.

Qualifications:

- Enthusiastic and self-motivated with excellent client facing skills.
- Excellent administrative and verbal communication skills.
- Working knowledge of the live events and entertainment industry would be an advantage.
- Excellent organisational skills with the ability to work under pressure and to strict deadlines.
- Strong IT skills, with experience in Word and Excel to generate Schedules and WinHits and Oracle to generate Purchase Orders.
- You are Dutch and/or French speaking (with a good knowledge of the other language), in addition you are fluent in English (company language).
- Ability to work as part of a team as well as on own initiative.
- Accuracy and attention to detail.
- Ability to prioritise and cope with a demanding workload.
- Reliable and flexible approach to work, with a good time-keeping record.
- Positive attitude to extra duties and new challenges.
- Prepared to work additional hours when necessary.
- Ability to understand and comply with the Company’s Health and Safety Rules.
- Ability to follow and undertake safe lifting practices as instructed.

**Responsibilities**:

- Assist with the selection and booking of freelance / subcontracted crew for a wide range of tours and projects working in conjunction with the relevant Account Manager.
- Co-ordinate the allocation and booking of the Company’s full-time Site Team under the guidance of the Director of Production.
- Co-ordinate all relevant administrative duties, including, but not limited to:

- Contacting and booking Crew.
- Raising and issuing Crew Purchase Orders.
- Compiling and issuing Crew Schedules / Contact Sheets.
- Maintaining the Availability Diary for the Company’s full-time On Site Team and freelance / subcontracted crew.
- Monitoring the expiration of Insurances and Licences & updating Database accordingly.
- Providing a point of contact for regular crew wishing to inform the Company of their current availability.
- Providing a point of contact for freelance crew wishing to introduce their services to the Company.
- Negotiate rates, terms and contracts with subcontracted crew as directed by Director of Production and / or relevant Account Manager.
- Highlight and report on crewing issues where applicable to Director of Production.
- Liaise with Accounts regarding any disputes or queries with freelance invoicing.
- Ensure that the Company’s policies, rules, procedures and obligations are observed in carrying out the above duties.

This above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.

EEO and Disclosure:
OUR OFFER
- A varied job in a dynamic industry and international context
- A combination of administration, planning and having social contacts.
- A competitive salary in accordance to your experience, including with fringe benefits.