Personal Assistant to The Director

vor 2 Wochen

Lausanne, Schweiz INTERNATIONAL OLYMPIC COMMITTEE Vollzeit

Department: NOC Relations Department

Location: Lausanne, Switzerland

Contract Type**:Open-ended**

Activity Level: 100%

Entry Date: 01.04.2024

**Mission**

As a Personal Assistant to the Director, you will provide high-level administrative support to the Director of NOC relations, Olympic Solidarity, O365, and to the Deputy Director. You will also, provide support to the administrative activities of NOC Relations, Olympic Solidarity, and Olympism 365 departments.

**Main responsibilities**

***Support to the Director and Deputy Director**
- Assistance to the Director and Deputy Director of NOC Relations, Olympic Solidarity and Olympism365
- Management of the Director's agenda and the updated department's calendar to schedule the Director's meetings accordingly.
- Preparation of the Director for meetings, including coordinating the production of necessary support materials.
- Preparation of trips for the Director and the Deputy Director
- Preparation of expenses reports for Director and Deputy Director
- Overview of the proper internal circulation of information needed by the Department and by other IOC departments to ensure meeting any departmental deadlines
- Production of reports and presentations in appropriate formats (Power Point, Word, Excel)
- Coordination of the Department’s response to correspondence and enquiries delegated by the President’s Executive Office.
- Production of correspondence for the department in three languages, French, English, Spanish.
- Representation of Director and Deputy Director at their request
- Management of files in Sharepoint and other platforms

**Office Management**
- Coordination of the activities of the department and contribution to various IOC events, such as IOC Executive Board meetings, IOC Session, consultation calls with NOCs and others
- Coordination of the preparation of documents such as reports and decisions for the Executive Board meetings and IOC Sessions in collaboration with the different units and departments.
- Ensure the sending of key information to NOCs on behalf of the Director in coordination with the Information Services unit.
- Support in the preparation of the necessary documents for the Plan and Budget Committee process and liaison with PMO/PBC teams for new projects
- Support in the administrative process of managing the contract cycle for the department, including support with the contract templates, internal approvals and signature process.
- Act as the department's liaison on human resources matters and manages the training and development needs of the team.
- Facilitation of the newcomer onboarding program and act as the main point of contact for the department
- Organisation and coordination of the departments’ calendar, including team meetings, social meetings and others.

**Delegation coordination during major events: IOC Session, Olympic Games, Youth Olympic Games and ANOC General Assemblies**
- Coordination and support of the department's delegations (travel dates, office set-up, logístical and operational needs, etc.)
- Liaison with the NOCs for bilateral meetings with the IOC President during major events
- Coordination of the production of documents needed for presentations and meetings
- Coordination of the invitations and accreditations for the Department's stakeholders to the Olympic Games and Youth Olympic Games with the relevant IOC Departments
- Administration and coordination with ANOC in relation with financials and accounting related to IOC staff costs.

**Our requirements**
- Bachelor's degree or similar and more than 5 years of experience in high-level support in an international or multinational company. Executive Assistant Diploma
- Bilingual or mother tongue English or French with a proficient use of the other language. Fluent in Spanish.
- Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint).
- Excellent sense of planning, organisation and priorities.
- Ability to think and act independently.
- Ability to travel (2-4 times per year).
- Ability to deal with complex issues in an organised way and quickly grasp concepts.
- Familiarity with working as part of a team, both in handling the flow of projects and in communicating with colleagues.
- Ability to remain efficient within a changing environment and to adapt positively to new tasks, responsibilities or people.
- Ability to put ideas or facts in writing concisely and precisely so as to be clearly understood by all kinds of interlocutors.
- Ability to interact with sensitivity, efficiency and professionalism with all kinds of people, create a climate of trust and appreciate the needs and expectations of one’s interlocutors.
- Attention to detail.
- Proven service orientation.
- Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us - a passion for sport and its values. Work in a flexible and rewarding environment which of

  • Tenure-track Assistant Professor to The Rank of

    Vor 7 Tagen

    Lausanne, Schweiz Springer Nature Vollzeit

    **Tenure-Track Assistant Professor to the rank of Associate Professor in computational biology**: - Employer- University of Lausanne (UNIL)- Location- Lausanne, Canton of Vaud (CH)- Salary- Closing date- 15 May 2024- Discipline Biomedicine, Computing, Health Science, Life Science Job Type Professor Employment - Hours Full time Duration Fixed term ...

  • Olympic Games Executive Director Pa and Office

    vor 4 Wochen

    Lausanne, Schweiz INTERNATIONAL OLYMPIC COMMITTEE Vollzeit

    Department: Olympic Games Location: Lausanne, Switzerland Contract Type: Open-ended Activity Level: 100% Entry Date: 01.10.2023 Deadline to apply: 31.07.2023 **Mission** The Personal Assistant will provide proactive and high-level support to the Olympic Games Executive Director and coordinate some HR, institutional and corporate operations of the...

  • Administrative Assistant

    Vor 5 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Quality Director

    Vor 4 Tagen

    Lausanne, Schweiz GTX medical Vollzeit

    At ONWARD we're looking for a Quality Director to join our team. Full-time - Lausanne **About the job**: The Director Quality develops and implements the Global Quality strategy and ensures global alignment to ONWARD Medical’s Quality Management System. As head of the Quality Team the Director Quality is responsible for the corporate Quality Management...

  • Boarding Assistants

    vor 3 Wochen

    Lausanne, Schweiz Nord Anglia Education Vollzeit

    Collège Champittet, a school of reference in the Lake Geneva region since 1903, offers excellent education to generations of Swiss and foreign students. Its unique spirit revolves around academic performance, multilingualism and values such as respect and trust. The school is part of the Nord Anglia Education family, the world's leading premium schools’...

  • Administrative Assistant

    vor 4 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Finance Assistant for One of The World's Leading

    Vor 4 Tagen

    Lausanne, Schweiz Academic Work Vollzeit

    **À propos du rôle**: Our client, the world's leading shoemaker compagny, is looking for a Finance assistant to join their team. You will have the opportunity to join a committed and multicultural compagny and work closely with the CFO. Your role will mainly to support the admiminstration of the swiss corporate entities. You will also be in charge to...

  • Ngo Regional Director

    Vor 4 Tagen

    Lausanne, Schweiz Adecco Human Resources AG Vollzeit

    Critères de l'offre **L'entreprise**: LHH The Adecco Group Switzerland Description du poste Our client is a Non Profit Organization (NGO) in the conservation of nature. We are currently looking for a Regional Director for Eastern Europe and Central Asia. This job will be based in Belgrade, Serbia This job will be based in Belgrade, Serbia Regional...

  • Sales Director Global

    vor 4 Wochen

    Lausanne, Schweiz Finders SA Vollzeit

    Client: Start-up in scale up mode, SAAS platform offering geospatial imagery. HQ in the Lausanne region, employing approximately 50 staff. Position: Reporting to the CEO and part of the leadership team, the Sales Director will be managing a team of Sales staff (based in USA, Netherland, Rumania, France and Switzerland). The function is responsible for not...

  • Administrative Assistant

    vor 4 Wochen

    Lausanne, Schweiz HAYA Therapeutics SA Vollzeit

    **Location**: Lausanne/Epalinges, Switzerland **Conditions of Employment**: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship) The position comes with an excellent compensation and benefits package. ‍**About the job** You will be joining a highly dynamic department with close interaction with experts and...

  • Human Resources Director

    Vor 7 Tagen

    Lausanne, Schweiz Adecco Human Resources AG Vollzeit

    Critères de l'offre **L'entreprise**: LHH The Adecco Group Switzerland Description du poste On behalf of our client, a manufacturing company (medtech area) based near Lausanne, we are searching for a: Human Resources Director The HR Director will report to the site Head as well as the Head of HR for the group. **Responsibilities**: - Strategic...

  • Director, Biologics Development

    vor 4 Wochen

    Lausanne, Schweiz Nestle Vollzeit

    Nestlé Health Science was created in 2011 by Nestlé, the leading food and beverage company. We are a unique health science company focused on advancing the role nutrition plays in changing the course of health for consumers, patients and healthcare professionals. Focused on delivering quality-of-life benefits through nutritional solutions, we harness...

  • Administrative Assistant

    vor 3 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    vor 3 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Medical Director in Clinical Development

    vor 4 Wochen

    Lausanne, Schweiz Debiopharm Vollzeit

    Description Debiopharm is privately-owned Swiss biopharmaceutical company committed to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Debiopharm International SA aims to develop innovative therapies via our unique “development only” business model, acting as a bridge between disruptive discovery...

  • Events and Administrative Assistant

    vor 4 Wochen

    Lausanne, Waadt, Schweiz Nestlé Suisse S.A. Vollzeit

    Events and Administrative AssistantEvents and Administrative AssistantPosition Snapshot Location: Nestlé Health Science Lausanne, Switzerland Company: Nestlé Health Science Act. Rate: Full-Time 100% Type of contract: Permanent contract Start date: As soon as possible What we offer at Nestlé Flexible work policies in terms of core hours and working from...

  • Events and Administrative Assistant

    vor 4 Wochen

    Lausanne, Schweiz Nestle Operational Services Worldwide SA Vollzeit

    **Position Snapshot** Location: Nestlé Health Science Lausanne, Switzerland Company: Nestlé Health Science Act. Rate: Full-Time 100% Type of contract: Permanent contract Start date: As soon as possible **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about...

  • Associate Director Esports

    vor 1 Woche

    Lausanne, Waadt, Schweiz Comité International Olympique (CIO) Vollzeit

    Department: SportsContract Type: Open-endedActivity Level: 100%Location Switzerland (CH)Closing date for application: 15 May 2024 The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders,...

  • Executive Assistant 80-100%

    Vor 5 Tagen

    Lausanne, Schweiz SpotMe Vollzeit

    **Curious about the future of event marketing?** SpotMe is the enterprise event platform to manage engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Red Hat use SpotMe to manage hybrid, virtual, and in-person events with...

  • Admin Assistant

    Vor 4 Tagen

    Lausanne, Schweiz Connect44 Vollzeit

    I'm recruiting for a Chinese and French Speaking Admin Assistant in Lausanne. To work part time. Assist and provide administrative support to the team; Organize internal/external meetings, take meeting minutes; Track and follow-up team project, ensure a flawless process; Assist with event/conference organization; Assist in editing and processing related...