Programme Management Assistant

vor 2 Wochen

Fribourg, Schweiz United Nations Vollzeit

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The CITES Secretariat is administered by UNEP and is located at the Geneva duty station. Under the supervision of the Chief of the Science Unit (SU), the incumbent will be responsible for the following duties:
**Responsibilities**:
1. Provide assistance and support for the planning and implementation of the programs and activities on scientific matters of the CITES Secretariat:

- Provides assistance to the Unit for the development, maintenance, and updating of databases, the administration of projects, and the preparation of documentation for, and the organization of conferences and meetings using English, French, and Spanish.
- Assists in the coordination, monitoring and evaluation of programmes/projects; carries out periodic status reviews; identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions; expenditures and obligations; verifies the availability of funds; ensures necessary approval and entry in the computerized budget system; initiates financial authorizations for expenditures.
- Researches, compiles, analyses, summarizes and presents basic information and technical data on specific programmes/projects and related topics and issues.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plans and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Serves as focal point for coordinating, monitoring and expedition of programme/project implementation activities.

2. Assists with preparation for meetings of the CITES Conference of the Parties (CoP), Standing Committee (SC) and Animals and Plants Committees (AC and PC):

- Takes notes and drafts executive summaries of meetings.
- Serves as the focal point for administrative coordination on specific meetings and project implementation activities undertaken by the team, involving liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
- Prepares abstracts/bibliographic descriptions for inclusion in documents, articles, books, and publications.
- Collects organizes and disseminates relevant UN and media information.

3. Provide administrative assistance to the Unit for the development and implementation of the Unit’s program of work:

- Provides general office assistance for the team; responds to complex information requests and inquiries; reviews, logs, and routes incoming correspondence; sets up and maintains files/records; handles routine administrative tasks, such as travel arrangements for workshops and meetings.
- Reviews, stores, classifies, and maintains relevant computerized databases.
- Sorts, consolidates, extracts, and processes data and enters it into relevant databases.
- Prepares a variety of reports, presentations, tables, lists, graphs, charts, and/or diagrams for information and review by senior officers.

4. Other duties as assigned;
- Provides guidance/training to new and junior staff.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other related work as required.

Competencies

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the Uni

  • Programme Management Assistant

    vor 4 Wochen

    Fribourg, Schweiz United Nations Vollzeit

    This position is located within the Sri Lanka accountability project (the Project) in the Field Operations and Technical Cooperation Division (FOTCD) in the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The Programme Management Assistant will be under the direct supervision of the Head of the Project. **Responsibilities**: Within...

  • Programme Management Assistant

    vor 4 Wochen

    Fribourg, Schweiz United Nations Vollzeit

    The position is located in the Office of the Secretary-General of the United Nations Conference on Trade and Development (UNCTAD), concretely with the Team that implements the initiative of the MoU between the Russian Federation and the Secretariat of the United Nations on promoting Russian food products and fertilizers to the world markets. The incumbent...

  • Programme Assistant

    Vor 3 Tagen

    Fribourg, Schweiz International Trade Centre (ITC) Vollzeit

    **Department/Office**: - International Trade Centre **Duty Station**: - GENEVA **Posting Period**: - 30 October 2023 - 13 November 2023 **Job Opening Number**: - 23-Programme Management-ITC-221017-R-Geneva (R) **Staffing Exercise** - N/A Org. Setting and Reporting This position is located primarily in the International Trade Centre (ITC)Division of...

  • Programme Assistant

    vor 4 Wochen

    Fribourg, Schweiz United Nations Vollzeit

    The Market Access Upgrade Programme (MARKUP II) is funded by the European Union (EU) and runs from 2023-2027. With a view to contribute to economic development in the East African Community (EAC) through increased sustainable intra-African and EU-Africa trade, MARKUP II has been designed to improve livelihoods, employment, export competitiveness for MSMEs...

  • Fribourg Graduate Programme

    vor 4 Wochen

    Fribourg, Schweiz Parker Meggitt Vollzeit

    **Fribourg Graduate Programme - Quality Management**: - Requisition ID: 120293- Business Unit: Engine Systems Fribourg (2200)- Location: Fribourg, FR, Switzerland, 1700We are a global leader in the research, design, integration, manufacture, certification, and lifetime service of flight control, hydraulic, fuel and inerting, fluid conveyance, thermal...

  • Management Assistant

    Vor 3 Tagen

    Fribourg, Schweiz Careerplus Vollzeit

    Pour notre client, nous sommes à la recherche d' **un-e Management Assistant trilingue FRA/ALL/ANG**. L'entrée en fonction est au plus vite ou à convenir. **Vos activités chez votre futur employeur** - Vous assistez la direction dans l'ensemble de ses activités - Vous élaborez divers travaux administratifs, gérez les agendas et veillez à la...

  • Assistant projets du programme Energie-FR

    vor 2 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Vous aimeriez contribuer au développement du canton de Fribourg, avez l'esprit du service public, et cherchez un poste varié qui fait sens ? A l’Etat de Fribourg vous travaillerez pour le plus grand employeur du canton. A l’écoute, dynamique et tournée vers l’avenir, l'administration cantonale, et ses établissements, sont au service de la population...

  • Assistant projets du programme Energie-FR

    vor 3 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Vous aimeriez contribuer au développement du canton de Fribourg, avez l'esprit du service public, et cherchez un poste varié qui fait sens ? A l’Etat de Fribourg vous travaillerez pour le plus grand employeur du canton. A l’écoute, dynamique et tournée vers l’avenir, l'administration cantonale, et ses établissements, sont au service de la population...

  • Assistant-e projets du programme Energie-FR

    vor 2 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Vous aimeriez contribuer au développement du canton de Fribourg, avez l'esprit du service public, et cherchez un poste varié qui fait sens ? A l’Etat de Fribourg vous travaillerez pour le plus grand employeur du canton. A l’écoute, dynamique et tournée vers l’avenir, l'administration cantonale, et ses établissements, sont au service de la population...

  • Human Resources Assistant

    Vor 7 Tagen

    Fribourg, Schweiz International Organization for Migration Vollzeit

    Position Title**: Human Resources Assistant (Gratis Personnel)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 23 May 2024** Established in 1951, IOM is the leading...

  • Assistant-e projets du programme Energie-FR 80-100%

    vor 3 Wochen

    Fribourg, CH Etat du canton de Fribourg Vollzeit

    Assistant-e projets du programme Energie-FRTaux d'activité:  80-100% Lieu / District:  Fribourg, CH, Sarine, CHDélai de postulation:  20.05.2024 Date d'entrée en fonction:  01.09.2024 ou à convenir Type de contrat:  CDD Service:  Haute école d'ingénierie et d'architecture Fribour Message important ATTENTION Pour postuler à ce poste, utilisez...

  • Site Manager

    Vor 3 Tagen

    Fribourg, Schweiz ISS Vollzeit

    Critères de l'offre **L'entreprise**: ISS **Ce que nous offrons**: Programme de rotation dans trois départements stratégiques Formation à nos métiers par des professionnels du Facility Management Mentoring Participation à des événements de networking Travaillez au sein d'une entreprise internationale Description du poste Avez-vous une âme de...

  • Assistant-e projets du programme Energie-FR

    vor 2 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Message importantATTENTIONPour postuler à ce poste, utilisez uniquement le lien suivant : CLIQUEZ SUR CE LIEN POUR POSTULERN'utilisez pas le bouton « postuler » en haut de cette page : votre dossier ne serait pas traité.Qui sommes-nous?La Haute école d'ingénierie et d'architecture Fribourg (HEIA-FR) est membre de la Haute école spécialisée de...

  • Assistant-E Projets Du Programme Energie-Fr

    vor 3 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Message importantATTENTIONPour postuler à ce poste, utilisez uniquement le lien suivant : CLIQUEZ SUR CE LIEN POUR POSTULERN'utilisez pas le bouton « postuler » en haut de cette page : votre dossier ne serait pas traité.Qui sommes-nous?La Haute école d'ingénierie et d'architecture Fribourg (HEIA-FR) est membre de la Haute école spécialisée de...

  • Administrative Assistant

    vor 4 Wochen

    Fribourg, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Staff Assistant

    Vor 6 Tagen

    Fribourg, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232363 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Economic Commission for Europe **Date Posted** : Apr 8, 2024 **Deadline** : May 8, 2024 **Org. Setting and...

  • Manager de Programme

    Vor 3 Tagen

    Fribourg, Schweiz Almond Vollzeit

    Description de l'entreprise - Almond se positionne comme un acteur français indépendant incontournable de l’Audit, du Conseil, de l'Intégration et des Services Managés dans les domaines de la Cybersécurité, du Cloud et des Infrastructures._ - Almond en quelques chiffres :_ - _ 450 collaborateurs_ - _ 5 implantations : Sèvres, Nantes, Strasbourg,...

  • Assistant-e projets du programme Energie-FR

    vor 4 Wochen

    Fribourg, Schweiz Etat de Fribourg Vollzeit

    Message important ATTENTION Pour postuler à ce poste, utilisez uniquement le lien suivant :  N’utilisez pas le bouton « postuler » en haut de cette page : votre dossier ne serait pas traité. Qui sommes-nous? La Haute école d’ingénierie et d’architecture Fribourg (HEIA-FR) est membre de la Haute école spécialisée de...

  • Intern - Integrated Talent Management Unit

    Vor 7 Tagen

    Fribourg, Schweiz International Organization for Migration Vollzeit

    Position Title**: Intern - Integrated Talent Management Unit** Duty Station **:Geneva, Switzerland** Classification**: Intern, Grade Other** Type of Appointment**: Internship, six months with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 31 May 2024** - Established in 1951, IOM is a Related Organization of the...

  • Executive Assistant

    Vor 7 Tagen

    Fribourg, Schweiz Swarovski Vollzeit

    At Swarovski, where innovation meets inspiration, our people desire to explore, experience and create. We are looking for an Executive Assistant to the CFO, where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive,...