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Executive Assistant to Wto Ambassador

vor 4 Monaten

Geneve, Schweiz Australian Consulate-General Vollzeit

**Title**:Executive Assistant to WTO Ambassador

**Department**:DFAT

**Classification**: LE3

**Contract**:Permanent

**Full-Time**:37 hours and 30 minutes per week

**Salary**:CHF 75,778 per annum. 20 days annual leave, 14 days public holiday. 50% employer contribution to health and accident insurance and to a pension fund.

**About The Department of Foreign Affairs and Trade**

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

**About the Mission**

The Australian Permanent Missions to the United Nations and the World Trade Organization in Geneva pursue Australia’s interests in the United Nations and World Trade Organization through international diplomacy. The Australian Consulate-General in Geneva provides services to Australian citizens in Switzerland and Liechtenstein.

**About the position**

Under general direction, the Executive Assistant provides high-level executive, administrative and organisational support to the WTO Ambassador. The position is responsible for supporting the Ambassador to execute Australia’s agenda at the WTO and other international economic organisations.

The key responsibilities of the position include, but are not limited to:

- Manage the Ambassador’s office, provide high-level administrative support and maintain the Ambassador’s program of appointments, including travel arrangements.
- Develop and maintain internal and external networks and relationships with key stakeholders.
- Provide administrative and logístical support for visits programs/official visits.
- Coordinate and manage official representation functions, including coordination of staff at the official residence.
- Prepare administrative documents and acquittals for the Ambassador.
- Coordinate briefing requests with stakeholders for Ambassador level meetings.
- Provide back-up support to other administrative staff when required, including the executive assistant to the Deputy Ambassador, travel arrangements and general research/enquiries.

**Qualifications/Experience**
- Previous experience providing high-level support to senior management.
- Strong organisational skills, attention to detail and the ability to work under pressure and manage priorities with limited supervision.
- Strong oral and written English communication skills.
- Strong interpersonal skills, including an ability to liaise, negotiate and consult with internal and external stakeholders and the ability to build productive working relationships.
- Strong capacity to exercise discretion and sound judgement.
- Proficiency and experience with Microsoft Office programs, including Word and Excel.
- Knowledge of, or an ability to quickly acquire a knowledge of Australian Government legislation or departmental policy and guidelines in relation to the position duties.
- Proficiency in French is desirable.

**SELECTION CRITERIA**

The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.

A. Ability to undertake a high level of executive administration, including effective diary management and coordinating travel arrangements.

B. Good prioritisation and organisation skills, with the ability to be flexible and manage multiple priorities.

C. Strong communication skills in English, including effective written and oral skills. Proficiency in French is desirable but not essential.

D. Ability to develop and support productive working relationships with stakeholders, with excellent interpersonal skills.

E. Proficiency with Microsoft Outlook, Word and Excel. High level of IT literacy with the ability to manage an electronic documents and records management system, ensuring ongoing compliance with policy guidelines.

We are looking for an experienced Executive Assistant to join the team at the Australian Missions to Geneva, working for the WTO Ambassador. Applicants must hold Australian citizenship and cannot be Swiss dual nationals due to security clearance requirements.