Executive Secretary

**Job Offer: Executive Secretary (80%-100%)**

**Location**: Zurich

**Starting date**: January 2025

**About Us**:
Pazzi is a rapidly growing tech startup revolutionizing the fast-food industry through autonomous restauration. By blending cutting-edge technology with our passion for delivering high-quality food and service, we are redefining the dining experience. With ambitious goals to establish a global presence across European and international markets, we are at the forefront of innovation in the food sector.

As part of our exciting journey, we are seeking a dedicated **Executive Secretary (80%-100%)** to support our leadership and team in achieving these ambitious goals.

**Your Role**

As an **Executive Secretary**, you will play a vital role in ensuring the smooth operation of our administrative, HR, office management, and support functions. Your responsibilities will include:
**Administrative**
- Gathering invoices and other documents, ensuring accurate record-keeping and file updates.
- Managing office expenses and tracking company spending.
- Collaborate with external companies for financial accounting.
- Keep track and update databases, maintain records and files.

**Human Resources**
- Assisting with employee onboarding, including setting up IT accounts and workspaces.

**Office Management**
- Handling correspondence and ensuring timely responses.
- Maintaining functional office equipment and troubleshooting minor issues.
- Managing orders for office supplies and ensuring materials are stocked.

**Assistant Responsibilities**
- Drafting, proofreading, and editing various documents with precision.
- Take minutes during meetings and coordinate follow ups.
- Coordinating travel arrangements for staff and stakeholders, including booking flights, accommodations, restaurants, and transport.
- Taking minutes during meetings and distributing them to relevant stakeholders.
- Providing ad-hoc support to the team as needed.

**What We’re Looking For**
- A positive attitude and the flexibility to adapt to changing priorities.
- Proven experience in a similar role, ideally within a fast-paced environment.
- Strong organizational skills and the ability to multitask effectively.
- Excellent written and verbal communication skills in German and English. French and other languages are a big plus.

**Why Join Pazzi?**

At Pazzi, you’ll be part of a forward-thinking team that is shaping the future of the food industry. We offer:

- A dynamic and collaborative work environment.
- The opportunity to work with cutting-edge technology in an innovative industry.
- Competitive compensation and benefits.
- Room to grow with us as we expand globally.

**How to Apply**

If you’re excited to contribute to Pazzi’s mission and think you’d be a great fit, we’d love to hear from you Please go to the link provided.

**Job Types**: 100%, 80-100%

Work Location: In person