Sales Administrative Assistant

**Job Title**:Sales Administrative Assistant

**Location**:Martigny, Switzerland

**Business Area**:Condition Monitoring Solutions

**What you’ll be doing**:
Day to day management of administrative tasks and data input onto ERP System including but not restricted to:
- Opening tender jobs
- Processing Purchase Orders from customers, issuing invoices and
- Raising Purchase orders for suppliers
- Management of payments and overdue debts
- Booking in and out of stock items
- Posting of timesheet bookings
- Input and processing of employees’ expenses ensuring compliance with company procedures
- Ensure CRM system is updated
- Management of supplier registration, invoices, and payments
- Purchasing of materials and follow-up of orders
- Maintain up to date databases, internal files and records
- Producing proposals, templates and supporting the team with all aspects of administration.
- Support administrative activities specific to working area/ office management
- Booking of travel and accommodation
- Answering telephone and directing calls
- Acting as back-office support for the sales team, handling customer calls, internal order follow-ups, and communication with customer
- Calling customers to gain status updates on enquires
- Cold calling to arrange appointments
- Supporting the business development, CSR, and marketing activity

**Your skills and experiences**:

- Administrative education (CFC Commerce) or equivalent
- Proven successful experience (at least 5 years) in an administrative role and/or internal sales service, ideally acquired in the industrial sector
- Excellent IT Skills - Microsoft Office (Word, Excel, Outlook)
- Good knowledge ERP and CRM systems
- Knowledge in dealings with suppliers and shipping agents
- Openness to acquiring knowledge of technical products
- Fluent spoken and written English and French
- Trustworthy & dependable with ability to maintain a strict level of confidentiality
- Flexible and reliable with the ability to prioritise
- A high degree of accuracy and diligence
- Strong organisation and time management skills

**Job Role**

Our Quartzteq business who specialise in Condition Monitoring solutions for Rotating Machines is looking to recruit an Administrative and back-office sales assistant for our office located in Martigny, Switzerland.

The role will be responsible for providing administration and back-office support to the Business Manager, engineers, and sales development.

**Why Quartzelec?**

Quartzelec is an independent, multi-disciplined service provider that employs over 600 people in the UK and overseas with a turnover in excess of £73 million.

The company provides a range of contracting and rotating machine services, as well as support products. Quartzelec demonstrates expertise in the repair and maintenance of motors and generators and has over 100 years of experience in the industry. The company is an engineering authority with a strategic global geographical presence and works to meet the unique needs of its clients.

A unique experience working for a business that values autonomy by gifting employees with responsibility and ownership in their field of speciality.

**Closing Date: TBC**

**Strictly no agencies please.**

**Job Types**: 100%, Permanent

**Salary**: CHF78.00 - CHF88.00 per year

**Benefits**:

- Company events
- Company pension
- Employee mentoring program
- Free parking
- Referral program
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Administrative: 1 year (preferred)

Ability to Commute:

- 1920 Martigny, VS (required)

Work Location: In person