Finance Partner
vor 1 Monat
**Location**: This is a GSO based position in Lausanne, Switzerland. Travel to Medair country programs will be required; 1 - 3 field trips per year required (2 - 4 weeks per trip).
- **Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.**
**Starting Date & Initial Contract Details**:
As soon as possible. Full time, open ended contract.
**Role Overview**:
The role of the Finance Partner (FP) is to collaborate with country programmes and GSO to prepare, monitor and provide key, accurate financial information to stakeholders and to offer advice, analysis, forecasting, support and training in funding management in order to inform decision making, promote best financial practice and mitigate financial risks. The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes. Finance Partners support the Head of Country Programme (HCP) and country leadership teams to grow and manage their financial resources. With others; the International Programme, Engagement and other finance colleagues, the work of Finance Partners contributes to supporting better delivery of programmes. FPs provide oversight of funds (restricted and unrestricted) management across CPs.
**Key Activity Areas**:
- Funding Management _
- Monitoring and analysing overall budgets (including revisions), using financial data to create and update fund matrix, prepare GSO donor cash requests, update Grant Management Tool and monitor PF consumption.
- Supports the quality review of high-risk donor budget proposal development.
- Review performance on donor contracts and PF. Monitor donor income received and receivable; cost recovery, impact of exchange rates - highlighting and flagging risks and/or opportunities to Head of CP and CD, and Finance management team.
- Ensure all reclassifications and amendment after report preparation are completed.
- To proactively participate in donor audits via collaborating with other parties. Ensure proper communication regarding audit observations are properly followed upon by various stakeholders (Finance Director, Audit Support, other depts.)
- Monitor country PF need overview. To clearly understand & communicate donor requirements, and prepare Donor reports in a proactive and timely manner.
- Country funding strategy and monitoring_
- Provide technical leadership and advice to International Programme (IP) senior management to develop their financial plans, funding and expenditure budgets. With the IP leadership team, review country plans in line with strategy, project plans and funding. Actively participate in the country team meeting (overview of funding/spending status and future projection).
- Lead the preparation and consolidation annual budgets for the country programs and quarterly re-forecasts on the country programs via collaborating with various stakeholders.
- Provide additional financial analysis, reports and advice to International Programme leadership and Finance Director e.g. trend analysis of past performance, funding gaps, burn rate against funds, cost recovery, value for money and other ad-hoc management reports. Contribute to the development of funding management reporting standards and norms for Medair.
- Support the creation of financial models and tools to assist budget creation and analysis across financial years
- Coordinate CP financial risk matrix and reporting on a quarterly basis.
- Participate in HCP Team Meeting with overview of funding/ spending status and projections; and financial risks overview.
- To conduct monthly review meetings with stakeholders and to act as a key point of contact to support the key stakeholders with business operation, capital and investment proposals.
- To advise & direct the funding needs with CD / HCP / CP finance manager. Monitor performance and determine improvement areas by developing key performance indicators for critical metrics.
- Innovation and Change Management _
- Develop, implement, review and respond to KPIs that measure Finance performance.
- Innovate and improve Finance processes to drive efficiencies and cost savings.
- Support implementation of a new ERP system, automation and infrastructure.
- Leadership _
- Develop and maintain effective working relationships across the global finance function to ensure an integrated approach, mutual learning and effective use of resources.
- Lead on specific corporate initiatives and projects as delegated, this would include multi-country and global projects. Provide capacity building coordination and improvement in Financial management.
- Provide guidance and strengthen knowledge on donor financial guidelines to key stakeholders.
- Train, coach and empower Finance Managers in the country programmes on fund management and allocation best practices. Ensure communication flo
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