Recruiting Administrator

Viking is a strong and dynamic company - with a growing fleet of more than 80 river ships, seven ocean vessels, two explorer ships and a Mississippi River ship.

Our guests experience all the comfort and elegance of our award-winning fleet cruising over 100 itineraries around the world.

The Recruiting Administrator supports the Recruiting team with all administrative tasks around the preparation, selection and hiring of new crew for Viking’s hotel divisions.

This role is based in our Operational Headquarters in Basel, Switzerland. Please note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit.

**ROLE DESCRIPTION**
- The Recruiting Administrator will maintain a professional and healthy relationship not only with internal stakeholders (i.e. HR and Scheduling) but also with external partner agencies, and represent Viking as the Employer of Choice in the industry
- The Recruiting Administrator will report to the Senior Manager Recruiting

**KEY RESPONSIBILITIES**
- Data maintenance of the talent pool
- Main point of communication between recruiting partners worldwide and internal line managers for interview arrangements
- Maintain the agency and documentation database required for the daily operations
- Tracking and auditing the costs related to all recruiting activities
- Ensure that adequate reporting (statistics and financials) of recruiting and deployment data are constantly up to date and available to stakeholders
- Central point for logístical travel and locations arrangements of worldwide interview locations
- Regularly updating recruiting requirements based on operational needs and following HR policy
- Maintain business relationships with a trusted network of high-quality recruiting agencies in all relevant markets
- Arrange and keep the overview of training activities throughout the year or during periodical peaks; this includes very close communication with the Learning & Development and the HR departments

**KEY QUALIFICATIONS**
- Excellent written and spoken communication skills
- Fluent in English, additional languages are a plus
- Excellent computer knowledge; proficiency in serial letter and mail merge functions in Word, and data maintaining tools in Excel required; PowerPoint experience, MXP & SuccessFactors knowledge are an asset
- Excellent organizational skills, service-oriented and client-focused
- Ability to set priorities to given tasks and able to adapt to changes fast
- Open for new ideas and technical innovations, honest, critical, energetic, and enthusiastic

**EDUCATION**
- Background in an administrative position, preferably with HR background and international experience

**NICE TO HAVE QUALIFICATIONS**
- A self-starter with a can-do mindset, with complete attention to detail
- Flexibility and stress resistance, team player, commitment, positive personality, professional appearance

**CULTURE & BENEFITS**
- Fast-growing and dynamic environment, a modern workspace, flexible working hours and hybrid model
- Restaurant and regular company activities (e.g., cooking classes, sponsorship to sport events,)
- Free cruise (for you and your +1) every year and friends & family special discounts

**HOW TO APPLY**

For more details about this position, contact Virginia Belli under +41 61 638 60 11