Library Assistant

This position is located in the United Nations Office at Geneva, UNOG Library and Archives, Library Services Section. The incumbent reports to the Chief, Knowledge Services Unit.

**Responsibilities**:
Within delegated authority, the Library Assistant will be responsible for the following duties:

- Performs basic library circulation functions, including retrieval, check-out, discharge and recalls of materials.
- Registers incoming and outgoing documents in its record keeping system.
- Conducts basic research preparatory to updating selected resources.
- Performs collection maintenance according to the library’s classification systems and specialized collection arrangements.
- Supports more senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies.
- Assists in ensuring completeness of UN print and electronic documents collection.
- Assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
- Answers clients requests providing technical support and instruction to library patrons using electronic resources and reference tools.
- Performs initial actions in order to acquire updated materials.
- Performs digitization functions, including scanning, creating digital objects and postings to designated repositories.
- Participates in production, design and maintenance of library web pages.
- Drafts routine responses to enquires for approval of section and/or unit chief.
- Provides electronic document delivery services as required.
- Provides administrative support for the unit and section chiefs and undertakes other duties as assigned.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Job - Specific Qualification
Training in library or information science is desirable.

Work Experience

At least three (3) years of experience within the UN Common system or other international organization is desirable.

At least one (1) year experience with digitization projects is desirable.

Experience in collecting data and compiling reports to support monitoring and evaluation of projects or services is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both English and French is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.