Geneva Receptionist

**Main Purpose**:Assuring a good quality service to our external and internal clients,

within the conferencing / food & beverage areas, as well as assisting

with facilities and reception tasks.
**Knowledge Skills and Abilities, Key Responsibilities**:
**Key responsibilities**
- Take full charge of welcoming visitors, incl. accompanies them to meeting rooms. As well as offering & serving tea/coffee service in the conferencing area.
- Coordinating/booking of meeting rooms
- Booking/Coordinating of conference call, video conference, presentation screen & facilities.
- Answering and forwarding switchboard phone calls.
- Booking of external restaurants/meetings/lunches
- Coordinating special needs for visitors (General Concierge tasks)
- Organising hotel arrangements for incoming visitors
- Organising taxi, train tickets as per requests.
- Handling Petty cash.
- Assuring meeting room setups, including preparation of rooms with (i) drinks and (ii) stationery etc., before meetings and tidying up after meetings.
- Together with F&B Coordinator: Daily F&B and caterer orders within communicating budget. Decide menus; liaise with Directors for final decision. Print menus, check translations and dietary requirements.
- Covering ground reception
- Invoices approval related to reception costs.
- Dealing with general requests.

**Knowledge Skills And Abilities**
- Fluent in French and English
- 3 rd language would be an asset (Spanish, Portuguese, Arabic)
- Microsoft package: Outlook, Excel & Word intermediate
- 3 years professional experience within hotel luxury industry
- Hotellerie studie
- Dynamic, common sense, multitask, energetic individual
- Accustomed to a fast-paced environment
- Good communication skills
- Team orientated with ability to work independently

**Key Relationships and Department Overview**:
**Key Relationships**

F&B

Assistants team,

Facilities, Administrative Team Leader

About Us
Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world. At the heart of global supply, Trafigura connects the world with the vital resources it needs. Through our Oil & Petroleum Products, Metals and Minerals, and Power and Renewables divisions, we deploy infrastructure, skills and a global network to move commodities from where they are plentiful to where they are needed most, forming strong relationships that make supply chains more efficient, secure and sustainable.

Trafigura also owns and operates a number of industrial assets including a majority share of global multi-metals producer Nyrstar and fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nala Renewables, a power and renewable energy investment and development platform. With over 1,000 shareholders, Trafigura is owned by its employees and employs over 13,000 people working in 48 countries.