Assistant, Upu clearing

Org. Setting and Reporting
- Responsibilities
- Ensure that the member designated operators of the UPU*Clearing User Group have a means of payment for their commercial transactions, by managing a centralized system for issuing and settling electronic invoices. Manage the revenues of the user group and provide secretariat services. 1 Operational management of the UPU*Clearing system i Monitoring and support - Monitor the entries made by the designated operators of the system’s member countries;
- Ensure compliance with the rules and the clearing calendar published each year;
- Help settle any accounting disputes between countries. ii Operational management - Prepare and send out monthly invoices to the designated operators of member countries;
- Monitor the operations of debtor countries to ensure accounts are settled;
- Prepare payment to creditor countries;
- Manage the accounts held by member countries in EUR and USD (available assets) and make entries according to the instructions of the designated operator;
- Send statements of available assets to member countries. iii Treasury activities Manage bank settlements, make inter-company payments and propose short-term investments. iv Accounting activities - Prepare and post accounting entries with accounting documents related to UPU*Clearing;
- Prepare and post accounting entries with accounting documents related to PPS*Clearing to support the clearing house;
- Produce, analyze and distribute financial reports (monthly closures) presenting the monthly balance sheet and the statement of expenditures and revenues;
- Assist the Clearing (Operations and Treasury) and Business Development Expert with the annual closure of accounts;
- Support the Clearing (Operations and Treasury) and Business Development Expert with the preparation of documents for external auditors. v Promotion activities Support the Clearing (Operations and Treasury) and Business Development Expert in the execution of the promotion plan. 2 Secretariat services i For UPU*Clearing - Monitor the operating budget;
- Support the Clearing (Operations and Treasury) and Business Development Expert with certain financial analyses;
- Update the databases of the clearing software;
- Update and analyze the statistics;
- Prepare and publish the clearing calendar;
- Update and/or create communication tools and tools for promoting UPU*Clearing among designated operators of potential member countries;
- Train new users and participate in training for existing users;
- Prepare and follow up on correspondence in English and in French. ii For the UPU*Clearing User Group and the steering committee For the user group’s general assemblies, support the Clearing (Operations and Treasury) and Business Development Expert in the preparation of the various documents, and for the steering committee, prepare the meeting reports when necessary.
- Competencies
- Professionalism: Takes responsibility for own actions and decisions, and for the consequences of these. Produces and delivers high-quality results. Drives change and improvement, continually searching for new ways to position the organization for success. Ensures that knowledge and learning is shared across the organization and encourages staff to learn from each other. - Ethics: Ensures that personal views and convictions do not compromise ethical principles. Understands and behaves in accordance with the UPU’s professional, ethical and legal framework. Does not abuse power or authority vested by functions. Respects commitments and promises made to internal and external partners. Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action. Maintains confidentiality and treats sensitive information with discretion. - Teamwork: Works collaboratively with team members to achieve results. Shows respect to other members of the team, regardless of gender or of cultural, educational or religious background. Seeks help when needed in order to achieve set goals. Shares information on issues that may affect the team and respects confidentiality. Accepts joint responsibility for the team’s successes and shortcomings. Focus on results: Seeks to achieve expected outputs within the agreed timeframe. Ensures competent delivery with mínimal supervision, even under pressure and with constantly changing priorities. Keeps supervisors informed of challenges encountered and solutions found. Job related competences: 1 Organizational skills and ability to manage priorities - autonomy 2 A head for figures 3 Flexibility and adaptability 4 Attention to detail 5 Good written and oral communication skills
- Education
- Secondary school education or professional training in business administration or general accounting.
- Job - Specific Qualification
- Thorough knowledge of the Microsoft Office tools is required Knowledge of some accounting software is required Knowledge of audit practices is required Knowledge of the International Public Sector Accounting St