Administrative Assistant

vor 1 Monat

Geneve, Schweiz CERN Vollzeit

Company Description

**Job Description**:
**Introduction**

Are you a dynamic, service-oriented and rigorous administrative assistant looking for a position in an international environment?

Would you like to work at the world’s leading particle physics laboratory and contribute to its effective functioning?
Come and join the Resources Coordination and Administration section in the Director’s Office in the International Relations (IR) sector at CERN

As an administrative assistant in the Resources Coordination and Administration (RCA) section you will be the main focal point for administrative matters concerning the IR sector, serving also as the Departmental Travel Manager and Travel Arranger, and assisting with Space Management and Inventory Management activities.

You will join the RCA section, which supports the Director for International Relations, the International Relations Section Leaders, and other interlocutors in the management and planning of the sector’s material and personnel resources. The section provides administrative services, ensuring timely and accurate implementation of, and follow-up on, personnel management processes and other administrative matters.

You will work for the International Relations (IR) sector, which implements the Organization’s international relations strategy with a view to generating and securing sustained political, financial, and public support from Member States, Associate Member States and beyond for CERN’s scientific and broader societal missions.

**Functions**

**As the IR Sector Departmental Administrative Officer and the Group Administrative Officer for two of the IR sector’s groups you will**:

- Provide administrative & front-line support for all categories of the personnel in the IR sector.
- Welcome various categories of members of the personnel upon their arrival and contract start at CERN.
- Follow-up on the departure formalities of the personnel.
- Liaise with the Human Resources, Finance and Administrative Processes and other CERN departments and interlocutors as needed in terms of administrative matters.
- Represent the IR sector at various admin-related forums for coordination at CERN.
- Maintain the IR sector website up to date.
- Organise IR sector events (e.g. townhalls, social events, etc.).
- Collaborate and work closely with the other members of the Resources Coordination and Administration section and the Group Administrative Officers in the IR sector.

**As a back-up for the Executive Personal Assistant to the Director for International Relations **during their absence, you will manage the IR Director’s front office.

**As a Departmental Travel Manager and Travel Arranger **you will act as a point of contact for all travellers in the sector and other travel-related interlocutors outside the IR sector.

**As a Space Manager Assistant **you will work closely with the IR sector Space Manager and provide organisation support to specific space management related projects/activities.

**Qualifications**:
Higher administrative diploma or equivalent relevant experience in the field of office administration, business administration, administrative management or a related field.

**Experience**:
Proven experience of administrative work in a team, preferably in an international environment.

**Technical competencies**:

- Knowledge of administrative rules and procedures
- Secretarial work
- Customer service
- Use of office software packages
- Event organisation and management

**Behavioural competencies**:

- Demonstrating Accountability: taking responsibility for own actions and decisions Maintaining confidentiality Using openness and honesty to interact constructively with others
- Managing Self: handling uncertainty and ambiguity calmly and effectively Taking initiative beyond regular tasks and making things happen Maintaining a positive outlook even in difficult situations; demonstrating resilience and persistence in response to setbacks and adversity
- Working in Teams: building and maintaining constructive and effective work relationships Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues
- Communicating Effectively: providing others with timely information Ensuring that information, procedures and decisions are appropriately documented
- Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements Being able to demonstrate flexibility whilst abiding by all applicable rules.

**Language skills**:
Spoken and written English or French: ability to understand and speak fluently at least one of the two languages in a professional context as well as the ability to prepare/draft accurate texts at least in one of the two languages.

Basic knowledge of the other language would be an asset or an undertaking to acquire it rapidly.

Additional Information
**Eligibility and closing date**:
**Employment Conditions**

Job grade:

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz michaelwoodconsulting Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent Supplemental pay...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz michaelwoodconsulting Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent Supplemental pay...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz olympianmotors Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent **Benefits**: -...

  • Administrative Assistant

    Vor 2 Tagen

    Geneve, Schweiz olympianmotors Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent **Benefits**: -...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz Michelangelo Foundation Vollzeit

    Reference Code: 100530**Administrative Assistant**: - Michelangelo Foundation- Genève, GE, CH- Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz Michelangelo Foundation Vollzeit

    Reference Code: 100530**Administrative Assistant**: - Michelangelo Foundation- Genève, GE, CH- Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks...

  • Administrative Assistant

    Vor 5 Tagen

    Geneve, Schweiz Data Conversion Service SA Vollzeit

    Become the Administrative assistant of our client and provide a smooth service in this international environment. As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services. You will: - Act as a first line support concerning all kind of...

  • Administrative Assistant

    vor 3 Wochen

    Geneve, Schweiz Center for International Environmental Law Vollzeit

    **POSITION TITLE**:Administrative Assistant **PROGRAM**:Fossil Economy **SUPERVISOR**:Program Director **LOCATION**:Geneva, Switzerland **SALARY**: CHF 59,813 - 73,541 **DEADLINE** Rolling, with first review March 4, 2024 **SUMMARY DESCRIPTION**: Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the...

  • Assistante Administrative

    Vor 4 Tagen

    Geneve, Schweiz MY LOFT SPORT CLUB SARL Vollzeit

    Assistant(e) Administratif(ve) à 50-70% pour Groupe Multisectoriel Description de l'entreprise: Notre groupe regroupe plusieurs sociétés opérant dans des secteurs variés, tels que l'événementiel, le sport, les soins esthétiques, la restauration et le second oeuvre. Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) polyvalent(e) pour...

  • Team Administrative Assistant

    vor 2 Wochen

    Geneve, Schweiz UNICC Vollzeit

    **Purpose of the Position**: The purpose of the position is to provide high-quality administrative support services to the Director’s Office, to ensure that routine services and activities within the administrative domain are properly implemented. **Objectives of the Programme**: The objective of the Centre is to provide trusted ICT services and digital...

  • Assistante Administrative

    vor 3 Wochen

    Geneve, Schweiz Start emploi Vollzeit

    Pour l’un de nos clients, une société spécialisée dans le courtage en assurances, nous recherchons une: **Assistante Administrative** « Poste fixe » **Vos missions**: - Constitution et suivi des dossiers - Création de documents commerciaux, supports de présentation - Réalisations d’études commerciales - Organisation des déplacements et...

  • Assistante Administrative

    vor 2 Wochen

    Geneve, Schweiz LIP Suisse Genève Vollzeit

    Notre agence LIP SUISSE SA recherche pour son client une assistante administrative: Description du poste: - Réception téléphonique - Etablissement de bons de travaux - Facturation - Gestion de planning Votre profil: - Vous avez minimum 2 ans d'expérience dans un poste similaire - Parfaite maîtrise de la langue française - Bonne maîtrise des outils...

  • Assistante Administrative

    vor 4 Wochen

    Geneve, Schweiz Samadesign Vollzeit

    The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: - Answer phones and greet visitors - Schedule appointments and maintain calendars - Schedule and...

  • Assistante Administrative

    vor 3 Wochen

    Geneve, Schweiz Groupe PGN Vollzeit

    Pour un remplacement maternité, nous recrutons **une assistante administrative à 100% **pour un poste à **Genève**. Vos missions: - Gestion du secrétariat général - Gestion des courriers et des mails - Saisie des rapports d'heures - Préparation des salaires - Gestion de la facturation - Petite comptabilité générale Votre Profil**: -...

  • Assistante Administrative

    vor 2 Monaten

    Geneve, Schweiz Etude de Maître Mike HORNUNG Vollzeit

    Notre Etude conseille ses clients suisses et internationaux dans de nombreux domaines du droit, en particulier en droit du bail, des successions, droit de la famille et des personnes, droit de la responsabilité civile, droit des poursuites, droit pénal, droit du travail et droit de la protection de l'adulte et de l'enfant (notamment curatelle). Elle...

  • Assistante Administrative

    Vor 3 Tagen

    Geneve, Schweiz Etude de Maître Mike HORNUNG Vollzeit

    Notre Etude conseille ses clients suisses et internationaux dans de nombreux domaines du droit, en particulier en droit du bail, des successions, droit de la famille et des personnes, droit de la responsabilité civile, droit des poursuites, droit pénal, droit du travail et droit de la protection de l'adulte et de l'enfant (notamment curatelle). Elle...

  • Assistante Administrative

    vor 2 Wochen

    Geneve, Schweiz Permed Soins à Domicile Vollzeit

    **Permed Spitex SA **actif dans les soins à domicile à Genève recrute un-e assistant-e administratif-ve / RH dans le cadre d'un contrat de 6 mois avec possibilité de CDI. - Entrée en fonction : dès le 01.06.2024_ **RESPONSABILITES**: **1- Support aux responsables administratives**: Aide à la saisie des heures des collaborateurs de terrains Travaux de...

  • Administrative Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232233 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Apr 11, 2024 **Deadline** : May 11,...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Inter-Agency Standing Committee (IASC) secretariat, hosted within the Inter-Agency Support Branch (IASB), Coordination Division, the Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent...

  • Administrative Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The Administrative Assistant will report to the Chief of the Service. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human...