Personal Assistant 100%

A++ Group is an international multidisciplinary organization founded in 2000 with offices all over the world, from Europe to Asia, passing through America and the Middle East.

The Group is made up of over thirty companies dealing with architecture, interior design, construction, branded real estate, real estate investments, product design, IT, hospitality management.

**Posizione**:
As Personal Assistant you will report directly to the CEO Office and you will be responsible for:
**Executive Support**
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel
- related meetings.
- Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO’s time and office.
- Communicates directly, and on behalf of the CEO, with Board members, senior leadership at the Group Level and others, on matters related to CEO’s programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer" having a sense for the issues taking place in the environment and keeping the CEO updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SEVC ability to effectively lead the company.
- Records Minutes of Meetings (MOM), and responsible for tracking any actions or follow-ups.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows
- through on projects to successful completion, often with deadline pressures.

**Senior Leadership Support and Liaison**
- Assists senior leadership members the valued inputs required from the CEO office.
- Maintains discretion and confidentiality in relationships with all board and senior leadership members.
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings and electronic/paper format.

**Senior Management Liaison**
- Participates as an assistant member of the CEO’s Team including assisting in scheduling meeting, attending all meetings, and taking notes as necessary.
- Follow though instructions and guidance to ensure that any instructions or guidance provided by CEO during meetings or other interactions are followed up promptly and efficiently.
- Assists in coordinating the agenda of senior management team meetings and off-sites,

and all staff meetings.
- Facilitates cross-divisional coordination of travel and outreach plans.

**Communications, Partnerships, and Outreach**
- Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
- Edits and completes first drafts for written communications to external stake holders.

**Strategic Initiatives**
- Works with the Strategic initiatives team in coordinating the CEO’s strategic activities.
- Follows up on contacts made by the CEO’s and supports the cultivation of ongoing relationships.
- Edits all and creates acknowledgment letters from the CEO’s office to all parties (internal and external).

**Requisiti**:

- Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to details
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
- Expert level in written and verbal communication skills in Italian and English. Other languages advantaged
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
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