Teamlead Payroll

**Job Purpose**:

- The role heads the Payroll & Time team at our Headquarters in Basel (approx. 800 employees on Payroll)
- The role will focus on the functional/operational lead of all administrational tasks, transactional Payroll-processes and service delivery to our employees, managers and other internal/external stakeholders and includes the disciplinary leadership of currently 1 direct report.
- The role interfaces with all other HR functions and includes project support

**Main Tasks and Responsibilities**:

- Full responsibility for the timely, accurate & compliant monthly payroll processing for our headquarter, including our Executive Management Board as well as Board of Directors
- Manage end-to-end (planning/delegating, prioritizing & executing) all work tasks related to payroll processing in an efficient & effective way
- Leadership and development of direct report(s) - including weekly team meeting / call, TALK Forward conversations etc.
- Ensure that the payroll team acts as point of contact for all compensation, benefits and time & attendance related queries and supports the HR Business Partners and Talent Acquisition Team in general payroll administrative tasks
- Ensure the constant accuracy of employee master data including error-free interface replications and maintenance of relevant master data in SAP SuccessFactors and SAP HCM (Modules: Personal-Administration, Payroll and Time&Attendance) in close collaboration with the HR Shared Services team.
- Recording and processing of all wage-relevant changes as well as any kind of time, absence & quota data in SAP HCM / SAP SuccessFactors
- Handling of Global Mobility cases (Inpats / Expats), including coordination with our external tax service provider as well as our internal Global Mobility Team
- Close collaboration with IT department (system enhancements / RfC’s, testing etc.) as well as our HRSS Team in Basel & Villeret, the Corporate HR-Team and regional teams, as needed
- Contact person for internal and external stakeholders in all payroll and insurance-related matters
- Registration with social insurances, pension fund, withholding taxes and family allowances
- Ensure correct processing of PF, KTG, UVG, MSE, EO, family allowances, etc. including reconciliation of subledgers (in close collaboration with our Finance Accounting team)
- Ensure the correct reflection of social security benefits cases (long-term sickness/accidents/maternity and paternity leave) including calculation, reductions at the end of continued salary payments and recording of the corresponding data in the systems
- Preparation of reports and coordination with the financial accounting/controlling department
- Ownership over all Year-end closing activities (declarations)
- Responsibility for internal & external audits
- Input to HR Budget & Support during personnel cost planning / forecasting of the company
- Administrative tasks related to payroll processing (e.g. employer certification/intermediate earnings, etc.)
- Acts as escalation point for team members, assisting with query resolution and case managing complex calls and queries. Provides regular operational feedback to Head HR Shared Services
- Input into the further development and roll-out of our HR technology landscape
- Payroll & Time process documentation, continuous improvements of templates/checklists / policies and file storage strategy & implementation (e.g. SharePoint / Microsoft Teams, SAP SuccessFactors, share drive phase-out)
- Responsibility for ensuring GDPR compliance is continually built into all HR / Payroll operational activities and processes
- Participation in or (Co-) leading of global / regional / local HR-Projects based on the overall Global HR roadmap

**Requirements needed**:
**Education**:

- Commercial education with Payroll and/ or HR related further education (Social Insurance Specialist, HR Specialist, Payroll Expert) or higher degree in HR Management

**Experience**:

- At least 10 years of professional experience within Payroll in a customer focused, multinational business environment; preferably worked in a Shared Service environment before; preferably at least 2 years’ experience of people management
- Sound knowledge of Swiss social security and tax scheme, international payroll & taxation and Swiss labor law
- Proficient user of HR databases/ payroll systems (e.g. SAP SuccessFactors, SAP HCM)
- Proven project experience
- Very good knowledge of MS Office 365
- Fluency in English and German, French knowledge is an advantage

**Personal Attributes**:

- Service / Customer driven mindset paired with high sense for efficient execution, highest quality standards required
- Accountable personality with a structured and pragmatic working style
- Trustworthy, discreet and competent appearance
- Resilient, reliable and future
- as well as solution-oriented personality
- Independent and structured way of working
- Capability to work in a matrix environment and with different stakehol