Administrative Assistant

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

The Administrative Assistant will provide administrative support to the Global Regional Communications lead and regional communications team. You are responsible for providing comprehensive administrative support for the Associate Vice President and other members within the team. You will need to be a self-starter who is able to proactively manage priorities and independently resolve issues is a key dimension of the position.

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

The Administrative Assistant will provide administrative support to the Global Regional Communications lead and regional communications team. You are responsible for providing comprehensive administrative support for the Associate Vice President and other members within the team. You will need to be a self-starter who is able to proactively manage priorities and independently resolve issues is a key dimension of the position.

In order to execute these responsibilities, you will partner with many internal and external stakeholders and have the ability to integrate effectively and quickly with the other members of the team. You will need the ability to adjust to constant and changing situations and the able to manage relationships with others.

**Main Responsibilities**:

- Experienced in General Secretarial and Clerical duties.
- Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
- Schedule complex, multi-leg and international travel in a thoughtful way.
- Support members of the group and manage multiple calendars.
- Produces and completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
- Schedules team and global functional meetings, events, seminars and training.
- Prepares agendas, produces meeting minutes and tracks completion of agreed actions.
- Supports the use of Team Sites, set up of sites, management and upload of documents, filings systems, monitoring of chats and conversations.
- Supports with expense management, budget management and tracking.
- Contracting, invoice, Purchase Order monitoring and processing, including quarterly accruals.
- Communication Skills must be at a level to effectively interact with executives and internal and external clients both on-site and remotely to maintain workflow.
- May coordinate special projects within the division and area.
- Ability to work well under pressure with high level of confidentiality.
- Preparation of PowerPoint slides as required by the team lead.
- May assist with certain tasks related to social media. Training will be provided.

**Qualifications, Skills & Experience Required**

**Your Profile**:

- Experience in supporting Executive level professionals.
- Advanced skill set using MS Office (Outlook, Word, Excel, Power Point, etc.), setting up Collaboration sites, SharePoint and MS Teams sites.
- Experience with tracking budgets and other operational measures.
- Attention to detail and prioritization.
- Ability to work independently.
- Excellent communication skills both written and verbal.

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

**THE COMPANY**

Our company has had a presence in Switzerland since 1963. With a regional office and manufacturing/packaging facility, Lucerne is considered the center of operations. Approximately 1,000 people work collaboratively at the four Lucerne locations (Tribschenstrasse, Citybay, Schachen and Kriens). A fifth location has been recently established in Zurich, aimed at accelerating the development and commercialization of many of our company’s medicines and vaccines, which supports our mission to save and improve lives around the world. The new location has a target date of 2021 for operational readiness.

We are proud to be certified as a “Top Employer Switzerland” and “Top Employer Europe” showing the company’s commitment to our employees and the community around us.

The Ring Center building located in Kriens is our Regional Headquarters for Europe, Middle East and Africa. Employees from 50 nations across the region bring their diverse backgrounds and experiences together to develop solutions that benefit all our patients. From this site we provide leadership and support to more than 70 local subsid