Project Assistant Bs

vor 1 Tag

Basel, Schweiz MCI Group Vollzeit

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

At MCI, we believe that when people come together, magic happens. That is why we have been bringing people together through innovative meetings, events, congresses and association management since 1987.

Powered by a work culture focused on high performance and creativity, we offer this great opportunity for an enthusiastic, creative and motivated individual to join an energetic team of young professionals at our office in Geneva.

As our new Project Assistant you will work within our Corporate Division under the supervision and guidance of Project Coordinators and Project Managers and you will assist with the administration and delivery of projects from proposal to delivery to debrief and final reconciliation in the line with clients’ requirements.

Main responsibilities:
Leadership & Relationship Management
- Maintaining enthusiasm and professional standards within the event/ project teams
- On site management, including suppliers and team management
- Coordination of operational roles within the events/project teams

Project Management
- Direct involvement in the management of projects attributed, including event planning.
- Logistics management (venue and supplier selection, negotiation, registration management, accommodation management and travel arrangements)
- Regular internal reporting on project planning and operational progress
- Setting, communicating and maintaining timelines and priorities on every project
- Delivering meetings and events on time within budget, meeting and exceeding client’s expectations
- Be able to maintain the same efficient and qualitative service during the back up of projects

Financial Management
- Suppport on financial management and cost control under the supervision of the direct report (budgeting, invoicing, accounting, reconciliation and closure)

Administration and IT
- Answer telephone, taking messages and forwarding
- Manage mail, fax, etc.
- Drafting correspondence for customers & suppliers
- Management and monitoring billing of customers and suppliers
- Participation in the preparation and drafting of various reports

Job requirements:

- A minimum of 1 year experience in the industry
- Good level of project management, organisational and time management skills
- Excellent written and oral communication skills
- Ability to make decision, prioritize and remain calm under stress
- Strong relationship management and interpersonal skills
- People management skills, to the level of managing a team pre event and on site
- Strong supplier management and negotiating skills
- Operating of budgets/financial control
- Problem solving skills
- Experience working in an international environment
- Prepared to work independently with minimum supervision, taking personal responsibility for the assigned projects
- Fluency in French and English
- Good knowledge of computerized systems including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint

We offer:
In addition to material benefits, there are many tangible rewards in working at MCI.

From our motivating work environment to the fact that we have a culture that embraces and encourages new perspectives and ways of doing business.

As part of our international, high-spirited and professional team we guarantee you'll be stimulated by the people-oriented working atmosphere and inspired by business values focused on people development and opportunity.

Should you wish to join the most dynamic and innovative company in its field, please do not hesitate to submit your complete file with a letter describing your motivation, your CV.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference

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