Special Assistant, Political Affairs

vor 3 Wochen

Geneve, Schweiz United Nations Vollzeit

This Position is located in the Office of The Special Envoy of the Secretary-General for Syria (OSE-Syria). This position is based in Geneva, Switzerland. The incumbent will report to the Chief of Staff under the overall guidance of the Deputy Special Envoy.

**Responsibilities**:
- Keeps abreast of key developments related to the mission's work, undertakes research and prepares draft briefings, meeting notes, code cables, correspondence, and other documents on a range of topics.
- Coordinates the preparation and processing of briefing materials for the Deputy Special Envoy's meetings and official mission files, ensuring that materials from mission components are submitted and processed in a timely manner and are of high quality.
- Brings to the attention of the Deputy Special Envoy matters requiring the Deputy Special Envoy's attention, makes recommendations on how those matters might be handled, and ensures appropriate follow-up as directed.
- Assists with preparations for mission travel, in coordination with the relevant colleagues and external interlocutors. Ensures the finalization and processing of the Deputy Special Envoy's mission reports and dissemination of information to the relevant colleagues in a timely manner.
- Provides substantive and operational support to the Deputy Special Envoy’s work with the Women’s Advisory Board (WAB) and the Civil Society Support Room (CSSR).
- Assists in planning and organizing conferences, meetings, and workshops as directed.
- Liaises and maintains collegial and close working relationship with all mission components and consult regularly with colleagues on matters of mutual interest.
- Reviews and process incoming and outgoing correspondence, including communications

prepared for signature by the Deputy Special Envoy.
- Provides support in preparing and finalizing the mission's work plan, monitoring and

reporting, as well as budgetary processes.
- Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Assists in recruitment processes, as directed.
- Performs other duties and tasks, as assigned.

Competencies

COMMUNICATION: Effective communication skills, both oral and written, ability to defend and explain difficult issues with respect to key decisions and positions to staff; ability to communicate management decisions; ability to prepare written reports that are clear, concise and meaningful. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information keeping people informed.

TEAMWORK: Good inter-personal skills; demonstrated ability to work in a multi-cultural, multi-ethnic environment and to maintain effective working relations with people of different nationals and cultural backgrounds. Works collaborative with colleagues to achieve organizational goals; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agree strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
Advanced university degree (Master's degree or equivalent) in political science, international relations, social science, economics, law, public administration, or a related field. A first-level university degree in combination with additional qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of seven (7) years of progressively responsible experience in political affairs, diplomacy, conflict resolution, or related area is required.

Experience in political outreach, facilitation, advice and reporting is required.

Experience providing substantive and operational support for complex multi-stakeholder
processes is required.

Experience in cross-cutting analysis and coordination including on political, humanitarian, and human rights issues is required.

A minimum of two years' experience working in a United Nations peacekeeping operation or special political mission is required.

Experience working as a Special Assistant (or similar) to senior official in the United Nations is required.

Experience in data analytics or related area is desirable

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluen

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