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Internship Office Assistant Security

vor 4 Monaten

Zurich, Schweiz Swiss Security Solutions LLC Vollzeit

Swiss Security Solutions LLC provides customized security, safety, investigative, intelligence and defence solutions, services and systems to help, serve, secure and care for the people, businesses and public in our communities, and to make our private, business and public customers feel safe. At Swiss Security Solutions, we firmly believe that security is unique and quite unlike any other service. To be effective it requires expertise, skill, and professionalism, as well as a dedication to providing the best possible protection for people, property, data, and assets.

Tasks

Job description, main responsibilities and typical tasks
- Answering and directing phone calls, taking messages, and responding to inquiries.
- Scheduling appointments, meetings, and conference calls.
- Creating and maintaining electronic and physical files.
- Assisting with data entry and data management on any level including financial data as invoices, and bills (Credit / Debit).
- Ordering office supplies and maintaining inventory levels.
- Coordinating travel arrangements and preparing itineraries.
- Providing general administrative support to team members as needed.
- Assisting with special projects as assigned.
- Greeting visitors and directing them to the appropriate person or department.
- Assisting with event planning and coordination.
- Performing other duties as assigned by the supervisor.

**Requirements**:
Job requirements, experience, qualifications, skills necessary to fulfill the role
- Valid work permit and be eligible to work in Switzerland (B, C, CH, please send a copy with your Application).
- Able to commit to a minimum of 22.50 hours per week (50%)
- Available to work during normal business hours (7.30h - 17.30h)
- Able to work independently and as part of a team.
- Able to prioritize tasks and meet deadlines.
- Strong interpersonal skills and the ability to interact with people from diverse backgrounds.
- Able to maintain confidentiality and handle sensitive information with discretion.
- Willing to learn and take on new challenges.
- Positive attitude and a willingness to help others.
- Able to adapt to changing requirements and work in a fast-paced environment.

**Experience**:
**Qualifications**:

- Bachelor's degree in business administration or a related field is preferred.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and take initiative.
- Strong organizational and time-management skills.
- Professional and friendly demeanor.

**Skills**:

- Ability to prioritize and manage multiple tasks simultaneously.
- Attention to detail and accuracy.
- Good problem-solving skills.
- Excellent interpersonal skills.
- Ability to work well in a team.
- Ability to maintain confidentiality and professional secrecy
- Ability to learn quickly and adapt to changing requirements.
- Familiarity with office equipment and basic office procedures.

**Benefits**:
**Benefits**: Mobile phone, free SBB Ticket for Zürich Zone, project bonus, and fixed year bonus according to internal regulations.

**Important**: This is internship / praktikum - the salary system is not same as for the jobs after internship / praktikum. In Switzerland the miminum gross salary for internship / praktikum is CHF 875. per Month. We pay better as minimum.

If you meet the above requirements and are interested in this exciting internship opportunity as Praktikantin Security & Intelligence, please submit your resume and cover letter for consideration. We look forward to hearing from you