Intern, Paper Archives

Intern, Paper Archives**Vacancy No.**

S05598

**Contract Type**

Intern

**Application Deadline**

20-Feb-2024

**Job Posted on**

06-Feb-2024

**Country**

SWITZERLAND

**Duty Station**

Geneva, Switzerland

**Duty Station Status**

Family Duty Station

**Duration**

3 months (12 weeks)

**Accompanied Status**

Accompanied

**Grade**

Internship, Not Applicable

**Organizational Context**:
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and there by contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii)Management Policy, Strategy and Corporate Services.
IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
This position is located in the Financial and Administrative Management Department and reports directly to the Manager, Library and Archives Unit.

**Job Purpose**:
This position is located in the financial and Administrative Management Department and reports directly to the Manager, Library and Archives Unit. The IFRC Library and Archives Unit is looking for an archival studies student or recent archival studies graduate for 3 months.

The intern will work on a archival arrangement and description projects in its office in Geneva, Switzerland.

**Job Duties and Responsibilities**:
Job Duties and Responsibilities:

- Appraise (in consultation with supervisor) paper records in storage to determine which should be transferred to the Archives.
- Arrange and describe the paper records, and enter the descriptions into a database.
- Assess the physical condition of the paper records and identify those requiring conservation treatment.
- Re-box and re-file the records.
- Share outputs of internship as appropriate, for example in an issue of the monthly IFRC Archives Bulletin.

**Education**:
Required:

- Be currently enrolled in a university or equivalent level archival studies programme, or have graduated recently (less than 1 year before the date of hiring) from a university or equivalent level archival studies programme.

**Knowledge, Skills and Languages**:
Required:

- Be able to read and write in English.
- Be able to read French, as some of the records are only in French.

**Competencies, Values and Comments**:
**Values**: Respect for diversity; Integrity; Professionalism; Accountability
**Core competencies**: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust