Administrative Assistant

At Bristol Myers Squibb, we are inspired by a single vision - transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

**Role Description**:
**Responsibilities include**:

- Perform administrative functions, including but not limited to proactive calendar management, organizing on site and remote meetings, travel arrangements, preparing T&E reports, creation of purchase orders, requisition of supplies
- Support manager and the team to navigate various administrative systems and databases in compliance with applicable procedures
- Supports manager in researching inquiries and tracking and interpreting data from various databases
- Support manager and team as needed for finalizing/formatting various presentations
- Coordinates receipt, appropriate signature and return of (para)legal documents as needed
- Maintains departmental SharePoints
- Keeps team informed of “need to know information” in own area of responsibility
- Predicts needs of managers and/or team, and take appropriate steps to produce desired outcome with mínimal assistance from supervisor with accuracy and efficiency to meet all deadlines.
- Anticipate key administrative issues and implement action plans based on changing priorities and commitments or integration/consolidation of new systems
- Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across an international environment.
- Interfaces in a professional manner with other executives and matrix team members.
- Handles confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.

**Degree Requirements**

High School degree, college qualifications or University degree desirable.

**Experience Requirements**

Minimum 5 years administrative or comparable experience;
**Key Competency Requirements**
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
- Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports Business needs across different time-zones and during periods of heavy workload.
- Exhibits a positive work attitude, and high productivity
- Excellent verbal and written skills
- Proficient in English. French - nice to have.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.