Office Coordinator

vor 2 Wochen

Genève, Schweiz Robert Walters Switzerland Vollzeit

I am actively looking for a Personal Assistant & Office Coordinator for a 6 weeks interim mission for one of my clients based in the city center of Geneva.

This mission is aimed to start mid-September and finish at the end of October 2024.

The individual will fully support the FO Geneva Office Team in ensuring the effective day-to-day operations through the provision of a highly efficient and professional Personal Assistant and secretarial service.

Office Coordinator

Responsibilities:

  • Provide comprehensive PA support to Relationship Managers, Directors, and Partners, including diary management, call screening, correspondence, and absence management.
  • Organize internal and external meetings, including preparation of board packs, video conferences, and conference calls.
  • Manage team contacts, filing, and expense claims.
  • Oversee office facilities, maintenance, office supplies, petty cash, and coordinate with external contractors.
  • Prepare meeting rooms, handle refreshments, and manage post and couriers.
  • Assist with travel coordination, marketing materials, presentations, and liaise with Finance on invoices and expenses.
  • Welcome and assist overseas visitors.
  • Conduct ad-hoc duties and support the Geneva team with internal policies.

Profile:

  • Diplôme de l'Ecole de Commerce, Maturité commerciale/gymnasiale, CFC d'employé de commerce, or equivalent
  • A Brevet Fédéral d'Assistant-e de Direction or similar diploma in administration is advantageous.
  • A minimum of 5 years' experience in a similar role within an international organization is preferred.
  • Bilingual in English and French (English native preferred), with strong written and spoken proficiency in both languages.
  • Proficient in Microsoft Office; IT skills and facility management experience are a plus
  • Proactive, organized, and stress-resistant, with strong time management, attention to detail, and communication skills.

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