Workspace Manager
vor 3 Wochen
We are looking for a highly organized and proactive Workspace Manager & Receptionist to oversee all office-related operations, ensuring a welcoming and efficient workplace. This role involves supervising office maintenance, catering, reception, and services provided by vendors, and assisting in in-house activities (such as workshops and events) involving both team members and external partners. The ideal candidate has a creative mindset, great interpersonal & communication skills, proficiency in both German and English languages, excellent organizational skills, a service-oriented mindset, and the ability to work flexible hours, including occasional early mornings, evenings, or weekends.
Key Responsibilities:Reception, Office Management & Maintenance- Serve as the first point of contact for visitors, ensuring a warm and professional reception.
- Oversee all office operations to ensure a well-maintained and efficient working environment.
- Supervise cleaning and catering teams, ensuring high standards of cleanliness and service.
- Manage & order office supplies, furniture, and equipment, ensuring a fully stocked and aesthetically pleasing workspace.
- Coordinate with external service providers & landlord for maintenance and repairs as needed.
- First point of contact for employees' requests related to the office, communicating directly with them on Slack.
- Maintain security protocols by managing guest sign-ins and badge distribution.
- Coordinate catering services, ensuring a positive and seamless F&B experience for employees and guests.
- Assist with in-house workshops and events, seasonal celebrations, and team-building activities.
- Propose creative ideas to enhance the workspace experience, such as themed treats, wellness initiatives, and interactive office enhancements.
- Be available to support early morning, evening, or weekend activities
- Continuously seek opportunities to enhance workspace culture and strengthen team engagement. Collaborate with internal teams to ensure workspace-related needs are met.
- Proven experience in professional workspace or hospitality management
- Strong service-oriented mindset.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Creative problem-solving skills and a proactive attitude.
- Fluent in English and German preferred.
- Proficiency with G-Suite, Slack, Zoom, and other commonly used tools.
- Ability to work flexible hours when required.
Join us in creating an inspiring and well-run DFINITY workspace environment in Zurich
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