Workspace Manager

vor 3 Wochen


Zürich, Zürich, Schweiz DFINITY Vollzeit

We are looking for a highly organized and proactive Workspace Manager & Receptionist to oversee all office-related operations, ensuring a welcoming and efficient workplace. This role involves supervising office maintenance, catering, reception, and services provided by vendors, and assisting in in-house activities (such as workshops and events) involving both team members and external partners. The ideal candidate has a creative mindset, great interpersonal & communication skills, proficiency in both German and English languages, excellent organizational skills, a service-oriented mindset, and the ability to work flexible hours, including occasional early mornings, evenings, or weekends.

Key Responsibilities:Reception, Office Management & Maintenance
  • Serve as the first point of contact for visitors, ensuring a warm and professional reception.
  • Oversee all office operations to ensure a well-maintained and efficient working environment.
  • Supervise cleaning and catering teams, ensuring high standards of cleanliness and service.
  • Manage & order office supplies, furniture, and equipment, ensuring a fully stocked and aesthetically pleasing workspace.
  • Coordinate with external service providers & landlord for maintenance and repairs as needed.
  • First point of contact for employees' requests related to the office, communicating directly with them on Slack.
  • Maintain security protocols by managing guest sign-ins and badge distribution.
In-House Activities
  • Coordinate catering services, ensuring a positive and seamless F&B experience for employees and guests.
  • Assist with in-house workshops and events, seasonal celebrations, and team-building activities.
  • Propose creative ideas to enhance the workspace experience, such as themed treats, wellness initiatives, and interactive office enhancements.
Flexibility & Additional Responsibilities
  • Be available to support early morning, evening, or weekend activities
  • Continuously seek opportunities to enhance workspace culture and strengthen team engagement. Collaborate with internal teams to ensure workspace-related needs are met.
Qualifications & Skills:
  • Proven experience in professional workspace or hospitality management
  • Strong service-oriented mindset.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Creative problem-solving skills and a proactive attitude.
  • Fluent in English and German preferred.
  • Proficiency with G-Suite, Slack, Zoom, and other commonly used tools.
  • Ability to work flexible hours when required.

Join us in creating an inspiring and well-run DFINITY workspace environment in Zurich

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