Operations Coordinator

vor 2 Wochen

Zürich, Schweiz Quantis Vollzeit

At the crossing point between all support areas, Operations ensure that the branch team is successful and fulfills its mission in the best conditions possible.

Why you'll love Quantis

Quantis is a leading sustainability consultancy pioneering approaches to solve critical environmental challenges. For nearly two decades, our dynamic and visionary team has partnered with organizations across the globe to transform their industries and pave the way for a planetary economy that aligns business with nature. We strive to be agents of change, helping companies transform from business as usual to business at its best.

We believe that sustainable transformation is possible and within our power. We're contributing to this transformation by combining the latest science with strategic business insights. Our advice enables global leaders in the consumer goods and finance industries to understand how to reduce their environmental impacts, implement change successfully, and operate within planetary boundaries.

Motivated by this common purpose, our 300+ talented professionals cultivate a unique, collaborative culture that we call the Quantis Spirit. We are innovative. We are impact-oriented. We are science-based. We are Quantis.

Join us

The role

As the Operations Coordinator for Quantis Switzerland, currently employing 70 consultants, you'll be responsible for:

  • Project staffing, and planning
  • In close collaboration with the line managers, ensuring an efficient and healthy distribution of workload based on skills, competencies, aspirations, availability, and work-life balance
  • As part of the Quantis operations team, Improving existing processes & tools and creating new ones, as needed, to support the evolution of our ways of working to foster impact, efficiency, quality & work-life balance
  • Providing objective data and business-driven KPI on workload management, project staffing, and project financial KPIs.

Does this describe you and your next role?

  • You have 3+ years of experience handling operations activities, ideally in a consulting company
  • You have a passion for problem solving and amplifying performance and productivity.
  • You are empathetic and intuitive, you connect easily with your stakeholders and colleagues, you are curious and want to learn from others, your positive attitude is contagious
  • You have a natural sense for the organization and time management, you're a team player who works quickly, autonomously and on schedule with a keen eye for detail and accuracy.
  • You have a structured and creative approach, you like processing data and making them talk, you know how to build meaningful and beautiful slides, you are comfortable with digital tools (knowledge of Enterprise Resource Planning platforms is a plus)
  • You are a facilitator, you know some facilitation techniques, you are at ease at change management and leading working groups.
  • You are flexible, happy to adapt and support the evolution of your teammates and your branch.
  • You are committed to sustainability.
  • You have a successful track record of managing projects and change, ideally in both corporations and consultancy.
  • You speak fluently English and French and/or German

As the Operations Coordinator at Quantis Switzerland, here's a preview of what type of work your days will include:

You will be responsible for the following activities:

  • Workload management: ensure the reliability of forecasts (ie project planning, estimates and progress) in collaboration with team leads and consultants, anticipate and confirm situations of overloads or underloads, raise the alerts with the concerned consultants, and define & launch the appropriate measures with their line managers.
  • Staffing: lead the pre-staffing and staffing request process, including collection of required inputs from stakeholders, identification of candidates' availability and desires, confirmation of pre-staffing and staffing in the branch and seeking solutions in other branches as needed, proposition and organization of planning adjustments to solve staffing requests.
  • Reporting & Monitoring: coordinate consultants and project managers to ensure timely time and project management monitoring and reporting, validate the completeness of data, track the completion of project closures and analyze the project health reporting

You will also contribute to the following activities:

  • Cross-staffing and global staffing, with the other Quantis branches
  • Monitoring of projects profitability and identification of areas of improvement: tools, processes, best practices, training ...
  • Deployment of Quantis global deliverables and initiatives
  • Tools administration (ERP, staffing, project management ...) and data quality & integrity
  • Alignment between Operations, Talent and team leads

To thrive in the Quantis culture, you'll:

  • Show up as a team collaborator with a win-win attitude: empathetic, attentive and supportive of colleagues.
  • Take responsibility and ownership for your work: think and act with autonomy, while knowing when to ask for help.
  • Take initiative if something needs to be done.
  • Be positive Use positive language, look at challenges not as bottlenecks, but as problems to solve, and see failure as a lesson learned.
  • Practice open and transparent communication; welcome effective dialogue and productive disagreement with minimal tension.
  • Self-Manage: be in the driver's seat of your professional growth and ambitions all the while valuing the learning journey and opportunities within Quantis.

Some logistics to consider

  • Location: Lausanne or Zurich, Switzerland
  • Job type: full-time contract
  • Optimal start date: Asap
  • Regular collaboration with other Quantis offices (Berlin, Boston, Paris, Milan) via web-conferences, in English
  • Ability to travel, primarily in Switzerland and at times Europe

Quantis has a distinctive, fluid structure nurtured by our Quantis Spirit and our way of collaborating that provides a positive and unique working environment. Salary will be determined based on potential for contribution to the organization's success.

Quantis Diversity-Equity-Inclusion Statement

At Quantis, the principles of DEI have always been an essential part of our identity, our values and our mission. Our commitment is to elevate the voices of all Quantisians to foster an inclusive culture where all employees feel that they belong and are valued. Our goal is to create a workforce that reflects the diversity of all the places where we live and work. This extends to our clients, their clients, and their entire value chain as sustainable thinking and collective representation are integral components of our purpose to transform the way that businesses operate. #J-18808-Ljbffr

  • Junior Operations Coordinator

    vor 2 Wochen

    Zürich, Schweiz Coople Switzerland Vollzeit

    Möchtest du eines der erfolgreichsten Start-ups der Schweiz kennenlernen? Bist du serviceorientiert und multitaskingfähig? Werde Teil der Erfolgsgeschichte von Coople als Junior Operations Coordinator (m/w/d). In dieser Rolle unterstützt du beim Monitoring, bei der Erfassung & Besetzung von Personal.Coople bietet mit der Plattform für digitalen...

  • Flight Operations Coordinator

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Jet Aviation AG Vollzeit

    Position OverviewWe are recruiting a FLIGHT OPERATIONS COORDINATOR to join our team at Jet Aviation AG. The successful candidate will be responsible for coordinating and supporting the smooth execution of flight operations, ensuring compliance with regulations and company policies.Main Responsibilities:Coordinating flight schedules, Crew Rotas, and duty time...

  • Operations Coordinator

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Randstad (Schweiz) AG Vollzeit

    Randstad (Schweiz) AG is seeking an Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating projects and ensuring their successful delivery.Key Responsibilities:Coordinate project timelines and manage internal stakeholder expectationsCommunicate with customers regarding project progress and...

  • Store Operations Coordinator

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Swarovski Vollzeit

    Store Operations CoordinatorThe Store Operations Coordinator at Swarovski is responsible for ensuring seamless execution of visual merchandising plans, including product placement, signage, and point-of-sale displays.This role involves working closely with the Visual Merchandising Deployment team to develop and implement Seasonal activations that meet...

  • Sales Operations Coordinator

    Vor 5 Tagen

    Zürich, Zürich, Schweiz Teledyne Technologies Incorporated Vollzeit

    We are seeking a highly organized and detail-oriented Junior Administrative Assistant to support our Sales team in their daily operations. The successful candidate will be responsible for managing customer order follow-up, preparing sales documents, and tracking shipments.About the Role:This is an exciting opportunity to join a dynamic team and contribute to...

  • Logistics Operations Coordinator

    Vor 7 Tagen

    Zürich, Zürich, Schweiz Vitamin Well Vollzeit

    Vitamin Well Group is a leading provider of healthier and better-tasting drinks, snacks, and protein products. Our portfolio includes top brands like Vitamin Well, NOCCO, and Barebells, which are present in over 40 markets worldwide.Job Description:We are seeking a highly motivated and detail-oriented Logistics Operations Coordinator to join our team in...

  • Air Transport Operations Coordinator

    vor 32 Minuten

    Zürich, Zürich, Schweiz SR Technics Holding Vollzeit

    Job Overview:We are seeking an experienced professional to join our team as a Air Transport Operations Coordinator. This role is responsible for ensuring the smooth operation of our air transport services, from customs clearance to logistics coordination. Our ideal candidate will have a strong background in customs clearance and freight forwarding, with...

  • Lifting Operations Coordinator

    vor 18 Stunden

    Zürich, Zürich, Schweiz Kanadevia Inova Group Vollzeit

    We pride ourselves on being at the forefront of waste-to-X technology, turning waste into value.About the JobThe Scaffolding and Lifting Coordinator will be responsible for overseeing all aspects of scaffolding and lifting operations at our sites.Key ResponsibilitiesSafety Protocols: Implement measures to prevent unauthorized movement of cranes and...

  • Service Operations Coordinator

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Experis Vollzeit

    Experis IT is seeking a highly skilled Service Operations Coordinator to join one of their clients, a well-known Consultancy company. This exciting temporary opportunity requires candidates with relevant experience.The ideal candidate will be the point of contact for space and its services, managing catering, invoice management in the Office Service area,...

  • ATM Operations Coordinator

    Vor 7 Tagen

    Zürich, Zürich, Schweiz Euronet – EFT Segment Vollzeit

    Euronet seeks to employ a proactive ATM Operations Coordinator, to support and oversee the Operations activities of our ATM Network throughout Switzerland.The successful candidate will join the Zurich team and be part of the Global Operations organization.KEY RESPONSIBILITIES: Coordinate with third-party service providers (Security, Installation,...

  • Sustainability Project Coordinator

    vor 2 Wochen

    Zürich, Schweiz TN Switzerland Vollzeit

    Sustainability Project Coordinator - Operations (Entry Level), ZürichZürich, SwitzerlandBewirb dich jetzt für die Position Sustainability Project Coordinator - Operations (Entry Level) und werde Teil von bavivi, einem innovativen PropTech-Unternehmen, das die Zukunft des urbanen Wohnens neu definiert! Gemeinsam verdichten wir urbane Räume und machen das...

  • Junior Operations Coordinator

    vor 2 Wochen

    Zürich, Schweiz Coople Switzerland Vollzeit

    Möchtest du eines der erfolgreichsten Start-ups der Schweiz kennenlernen? Bist du serviceorientiert und multitaskingfähig? Werde Teil der Erfolgsgeschichte von Coople als Junior Operations Coordinator (m/w/d). In dieser Rolle unterstützt du beim Monitoring, bei der Erfassung & Besetzung von Personaleinsätzen, die Unternehmen aus verschiedenen Branchen...

  • Service Operations Coordinator

    vor 1 Tag

    Zürich, Zürich, Schweiz Cessna Aircraft Company Vollzeit

    Job DescriptionCessna Aircraft Company is seeking a skilled Service Operations Coordinator to join our team in Zurich. As a key member of our Swiss entity, you will play a vital role in the organizational mapping of projects and supporting administrative matters.Key ResponsibilitiesSchedule maintenance events for customer aircrafts and components in...

  • ATM Operations Coordinator

    vor 2 Wochen

    Zürich, Schweiz Euronet EFT Segment Vollzeit

    ATM Operations Coordinator - Financial Technology Solutions & PaymentsEuronet seeks to employ a proactive ATM Operations Coordinator to support and oversee the Operations activities of our ATM Network throughout Switzerland. The successful candidate will join the Zurich team and be part of the Global Operations organization.KEY RESPONSIBILITIES:Coordinate...

  • Business Operations Coordinator

    Vor 2 Tagen

    Zürich, Zürich, Schweiz Pallon Vollzeit

    About PallonWe are building innovative software solutions to transform the way cities manage sewer inspection videos. Our mission is to make a positive impact on society and the environment by providing accurate and objective data.The Finance & Office Coordinator will be responsible for managing our Zürich office and working closely with the business...

  • Operations Coordinator

    vor 3 Wochen

    Zürich, Schweiz TN Switzerland Vollzeit

    Operations Coordinator (Luft- und Strassenfracht), OpfikonArbeitspensum: 100%Arbeitsort: MARKEN Switzerland AG, 8152 GlattbruggStellenantritt: Per sofort oder nach VereinbarungAnstellungsdauer: UnbefristetIhre HauptaufgabenImportabfertigung in Koordination mit unseren Spediteuren und VerzollungsagentenKoordination der Abholungen und Zustellungen innerhalb...

  • Fleet Sales Operations Coordinator

    Vor 6 Tagen

    Zürich, Zürich, Schweiz General Motors of Canada Vollzeit

    At General Motors of Canada, we are seeking a highly organized and proactive Fleet Sales Operations Coordinator to support our European Fleet Sales team.This role is based in our European headquarters in Zürich, where you will be the go-to-person for operational requests from our fleet sales managers and external fleet partners.You will work closely with...

  • Operations/hr Coordinator

    vor 2 Wochen

    8005 Zürich, ZH, Schweiz Trust Work GmbH Vollzeit

    **Trust Work GmbH**: We are convinced that every company, regardless of its size, needs access to excellent HR and financial services in order to be successful. Trust and a focus on our clients' business are the foundation of our collaboration. We take on the role of an HR and/or financial department, either fully or partially, for startups, SMEs, or...

  • Sustainability Project Coordinator

    vor 3 Wochen

    Zürich, Schweiz bavivi AG Vollzeit

    Bewirb dich jetzt für die Position Sustainability Project Coordinator - Operations (Entry Level) und werde Teil von bavivi, einem innovativen PropTech-Unternehmen, das die Zukunft des urbanen Wohnens neu definiert! Gemeinsam verdichten wir urbane Räume und machen das Stadtleben durch einen nahtlosen, digital-first Ansatz für alle zugänglich. Mit unserer...

  • Supply Chain Coordinator

    vor 1 Tag

    Zürich, Zürich, Schweiz EPM Scientific - Phaidon International Vollzeit

    We are seeking a Supply Chain Coordinator to join our team at EPM Scientific - Phaidon International.Responsibilities include:Procurement operations: ensuring timely procurement of goods/servicesInternal projects: driving process improvements, cost efficiencies, and purchasing department optimizationRequirements:Commercial training or degree in business...