DEPUTY CLERK

DEPUTY CLERK
Clermont County Probate Court

Application Due By: January 5, 2025

Status:
Full-Time, 40 hours/week
Monday – Friday 8:00am – 4:30pm (hours may vary)
Non-exempt, Unclassified

Pay: Negotiable depending on qualifications/experience

JOB OVERVIEW: We are looking for a professional with a friendly attitude and the ability to multi-task in a busy environment to serve the public at Probate Court. This position is part of a team and will require you to work together and do so with a high level of accuracy.

ESSENTIAL DUTIES:

1. Process descendants estates, trusts, conservatorships, guardianships, commitments, adoptions, marriage licenses, name changes and other probate matters
2. Assist court personnel in locating files and documents
3. Process new cases and incoming information by assigning a case number and entering it into the computer system
4. Review documents for completeness and appropriate signatures
5. Prepare folders and index documents for scanning
6. Verify compliance with applicable regulations
7. Review, evaluate and process a variety of files prior to hearings
8. Schedule hearings and notice parties
9. Oversee Court attendance
10. Monitor compliance with pertinent laws, statutes and rules of practice
11. Assist Judge with research materials and consults with Judge on research matters as required
12. Prepare file notices for the Judge
13. Review or supervise review of fiduciary accountings
14. Send citations and notices on delinquent cases
15. Act as a liaison with other state and governmental agencies
16. Respond to calls and e-mail requests
17. Prepare correspondence and memos
18. Provide staff training and assistance
19. Ensure the proper receipt and deposit of all court funds
20. Act as a billing and accounts receivable coordinator
21. Prepare and maintain financial records and reports for probate administration as well as Supreme Court reports

WHAT WE OFFER:

1. Comprehensive benefits package including medical, dental, and vision insurance* (single to family plan options, begins after 30 days of employment)
2. Generous paid time off including vacation (after six months of employment), personal days, sick leave, and 12 paid holidays.
3. Life Insurance - $25,000 at no cost to employee
4. Long-term Disability
5. Employee Assistance Program – Counseling Services (up to 5 free visits per year)
6. Tuition Assistance
7. Flexible, tax-free spending accounts for costs related to healthcare and dependent care
8. Participation in the Ohio Public Employees Retirement System (OPERS) (employees contribute 10% of salary and employer contributes 14%)
9. Healthy Work Environment - Clermont County provides a Smoke-Free and Drug-Free workplace.

QUALIFICATIONS:

Knowledge of…
Office practice and procedures, public contact and general clerical support

Ability to…

1. Establish and maintain effective working relationship with other employees, attorneys and the general public courteously and tactfully
2. Operate various office equipment, including but not limited to, computer, copier, calculators and typewriters
3. Enter data into a computer with accuracy
4. Calculate decimals, fractions and percentages and make change in US currency
5. Read and write common vocabulary

Minimum Requirements…

1. High School education or equivalent
2. Valid driver’s license (or the ability to obtain one prior to employment date)

Preferred Requirements…

1. Completion of an Associate’s Degree or equivalent in paralegal studies, or higher college degree
2. Meaningful legal experience, particularly probate legal experience

Pre-Employment Screening may include but is not limited to a criminal background check, psychological evaluation, drug screen, verification of academic credentials, licenses, certification, and or verification of work history.

Dress Code: All employees are expected to dress in an acceptable, professional manner, any employee who has a tattoo must make sure that the tattoo(s) is/are covered up and not visible at all times during work hours. Any visible body piercings, with the exception of professional appearing ear piercing, shall not be filled with adornments during paid work hours in accordance with Clermont County Juvenile Court Personnel Policy and Procedures.