Operations Coordinator

vor 1 Monat

Lausanne, Schweiz Quantis Vollzeit

At the crossing point between all support areas, Operations ensure that the branch team is successful and fulfills its mission in the best conditions possible.

Why you’ll love Quantis

Quantis is a leading sustainability consultancy pioneering approaches to solve critical environmental challenges. For nearly two decades, our dynamic and visionary team has partnered with organizations across the globe to transform their industries and pave the way for a planetary economy that aligns business with nature. We strive to be agents of change, helping companies transform from business as usual to business at its best.

We believe that sustainable transformation is possible and within our power. We’re contributing to this transformation by combining the latest science with strategic business insights. Our advice enables global leaders in the consumer goods and finance industries to understand how to reduce their environmental impacts, implement change successfully, and operate within planetary boundaries.

Motivated by this common purpose, our 300+ talented professionals cultivate a unique, collaborative culture that we call the Quantis Spirit. We are innovative. We are impact-oriented. We are science-based. We are Quantis.

Join us

The role

As the Operations Coordinator for Quantis Switzerland, currently employing 70 consultants, you’ll be responsible for:

  • Project staffing, and planning
  • In close collaboration with the line managers, ensuring an efficient and healthy distribution of workload based on skills, competencies, aspirations, availability, and work-life balance
  • As part of the Quantis operations team, Improving existing processes & tools and creating new ones, as needed, to support the evolution of our ways of working to foster impact, efficiency, quality & work-life balance
  • Providing objective data and business-driven KPI on workload management, project staffing, and project financial KPIs.

Does this describe you and your next role?

  • You have 3+ years of experience handling operations activities, ideally in a consulting company
  • You have a passion for problem solving and amplifying performance and productivity.
  • You are empathetic and intuitive, you connect easily with your stakeholders and colleagues, you are curious and want to learn from others, your positive attitude is contagious
  • You have a natural sense for the organization and time management, you’re a team player who works quickly, autonomously and on schedule with a keen eye for detail and accuracy.
  • You have a structured and creative approach, you like processing data and making them talk, you know how to build meaningful and beautiful slides, you are comfortable with digital tools (knowledge of Enterprise Resource Planning platforms is a plus)
  • You are a facilitator, you know some facilitation techniques, you are at ease at change management and leading working groups.
  • You are flexible, happy to adapt and support the evolution of your teammates and your branch.
  • You are committed to sustainability.
  • You have a successful track record of managing projects and change, ideally in both corporations and consultancy.
  • You speak fluently English and French and/or German

As the Operations Coordinator at Quantis Switzerland, here’s a preview of what type of work your days will include:

You will be responsible for the following activities:

  • Workload management: ensure the reliability of forecasts (ie project planning, estimates and progress) in collaboration with team leads and consultants, anticipate and confirm situations of overloads or underloads, raise the alerts with the concerned consultants, and define & launch the appropriate measures with their line managers.
  • Staffing: lead the pre-staffing and staffing request process, including collection of required inputs from stakeholders, identification of candidates’ availability and desires, confirmation of pre-staffing and staffing in the branch and seeking solutions in other branches as needed, proposition and organization of planning adjustments to solve staffing requests.
  • Reporting & Monitoring: coordinate consultants and project managers to ensure timely time and project management monitoring and reporting, validate the completeness of data, track the completion of project closures and analyze the project health reporting

You will also contribute to the following activities:

  • Cross-staffing and global staffing, with the other Quantis branches
  • Monitoring of projects profitability and identification of areas of improvement: tools, processes, best practices, training …
  • Deployment of Quantis global deliverables and initiatives
  • Tools administration (ERP, staffing, project management …) and data quality & integrity
  • Alignment between Operations, Talent and team leads

To thrive in the Quantis culture, you’ll:

  • Show up as a team collaborator with a win-win attitude: empathetic, attentive and supportive of colleagues.
  • Take responsibility and ownership for your work: think and act with autonomy, while knowing when to ask for help.
  • Take initiative if something needs to be done.
  • Be positive Use positive language, look at challenges not as bottlenecks, but as problems to solve, and see failure as a lesson learned.
  • Practice open and transparent communication; welcome effective dialogue and productive disagreement with minimal tension.
  • Self-Manage: be in the driver’s seat of your professional growth and ambitions all the while valuing the learning journey and opportunities within Quantis.

Some logistics to consider

  • Location: Lausanne or Zurich, Switzerland
  • Job type: full-time contract
  • Optimal start date: Asap
  • Regular collaboration with other Quantis offices (Berlin, Boston, Paris, Milan) via web-conferences, in English
  • Ability to travel, primarily in Switzerland and at times Europe

Quantis has a distinctive, fluid structure nurtured by our Quantis Spirit and our way of collaborating that provides a positive and unique working environment. Salary will be determined based on potential for contribution to the organization’s success.

Quantis Diversity-Equity-Inclusion Statement

At Quantis, the principles of DEI have always been an essential part of our identity, our values and our mission. Our commitment is to elevate the voices of all Quantisians to foster an inclusive culture where all employees feel that they belong and are valued. Our goal is to create a workforce that reflects the diversity of all the places where we live and work. This extends to our clients, their clients, and their entire value chain as sustainable thinking and collective representation are integral components of our purpose to transform the way that businesses operate.

#J-18808-Ljbffr

  • Operations Coordinator

    Vor 4 Tagen

    Lausanne, Schweiz Quantis Vollzeit

    At the crossing point between all support areas, Operations ensure that the branch team is successful and fulfills its mission in the best conditions possible. **Why you’ll love Quantis** Quantis is a leading sustainability consultancy pioneering approaches to solve critical environmental challenges. For nearly two decades, our dynamic and visionary team...

  • Merchandising & Operations Coordinator - Stage

    Vor 5 Tagen

    Lausanne, Schweiz Freeride World Tour Vollzeit

    Description du posteIn short:As a Merchandising & Operations coordinator, you'll play an important role in the Operation team. You'll be responsible for managing the distribution and selling of merchandising. The merchandising coordinator manages the inventory of the merchandise before and during the event. They track the stock levels, manage the storage and...

  • Alumina Freight Coordinator

    Vor 6 Tagen

    Lausanne, Waadt, Schweiz Hydro Aluminium International SA Vollzeit

    Job Description:The Alumina Freight Coordinator will be an integral part of Hydro Aluminium International SA's Commercial Department, based in Tolochenaz, Switzerland. This role is perfect for a skilled and detail-oriented individual who can work independently and as part of a team to deliver timely results.Key Responsibilities:Shipping Operations: The...

  • Venue Operations Coordinator

    vor 6 Monaten

    Lausanne, Schweiz Second Spectrum Vollzeit

    **Venue Operations Coordinator**: at Second Spectrum Lausanne, Vaud, Switzerland **A bit about us** **Second Spectrum** **is a Sports Emmy-winning data & tech company** that is building _the next way of seeing sports_ - by capturing and producing the highest quality data and innovative content for many of the world’s largest leagues and media partners,...

  • Project Coordinator for Respiratory Channel Operations

    vor 24 Stunden

    Lausanne, Waadt, Schweiz European Respiratory Society Vollzeit

    About the RoleThe European Respiratory Society (ERS) is seeking a highly organized and skilled Project Coordinator to support the ERS Respiratory Channel. This exciting opportunity will involve coordinating the bi-weekly ERS Respiratory Channel Board meeting, supporting editorial meetings, and facilitating the production of content for the Channel.

  • Administration Coordinator

    vor 2 Wochen

    Lausanne, Schweiz International Academy of Sports Science and Technology (AISTS) Vollzeit

    Quartier UNIL-Centre Bâtiment Synathlon +41 21 692 64 80 Switzerland aists.org Administration Coordinator Lausanne, Switzerland - full time Are you passionate about creating seamless experiences in education and sports? Do you thrive in dynamic, multicultural environments? Are you detail-oriented and service-driven? Then join AISTS - the International...

  • Sales & Operations Coordinator

    Vor 7 Tagen

    Lausanne, Schweiz Finders SA Vollzeit

    **Client**: As part of a global bank, this long-established and well-known leasing solutions group offers bespoke vendor finance and leasing solutions to companies. Their expert teams provide skilled support to professionals who want to finance an investment, develop sales or finance/outsource the management of their professional equipment. We are looking...

  • Sports Program Coordinator

    Vor 6 Tagen

    Lausanne, Waadt, Schweiz AISTS Vollzeit

    Job SummaryAISTS, the prestigious Academy for Sports Science and Technology, seeks a highly organized and detail-oriented Sports Program Coordinator to join its team. As a key member of our staff, you will play a vital role in delivering our Master of Advanced Studies (MAS) Programme X continuing programmes.About UsAISTS is a not-for-profit academic...

  • Trainee Event Coordinator

    vor 2 Monaten

    Lausanne, Schweiz SpotMe Vollzeit

    **Mission - Why we exist, what we do, and why we need you** SpotMe/Onomi exists to make pharma and event engagement work better. We give life sciences teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. By making events easier to manage and measure, we help pharma create better experiences for...

  • Trainee Event Coordinator

    vor 2 Monaten

    Lausanne, Schweiz SpotMe Vollzeit

    Mission - Why we exist, what we do, and why we need youSpotMe/Onomi exists to make pharma and event engagement work better. We give life sciences teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. By making events easier to manage and measure, we help pharma create better experiences for...

  • Mba Program Coordinator Intern

    vor 2 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning...

  • Services & training customer care coordinator

    Vor 4 Tagen

    Lausanne, Schweiz Medidee Vollzeit

    Chemin de Rovereaz 5 EMAIL I philippe.etter@medidee.com1012 Lausanne WEB I www.medidee.comCareer OpportunityServices & Training Customer Care Coordinator - LausanneMedidee offers hands-on support for compliance with international regulatory requirements in the Medical Device and IVD development sector, from initial project ideas to post-market surveillance...

  • Accounts Payable Coordinator

    vor 7 Monaten

    Lausanne, Schweiz Helen of Troy Vollzeit

    We have an immediate temporary opening for our EMEA (Europe Middle East & Africa) Headquarters in Bussigny, Switzerland for a: Account Payable Coordinator Look around your home, and you'll find us everywhere: In your kitchen, living room, bedroom, bathroom, garage and outdoors. We are already making your everyday lives better. How are we achieving this? We...

  • MBA Program Coordinator Intern

    vor 2 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal Location: Lausanne, CH About IMD Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted...

  • Center for Coaching Excellence Coordinator

    vor 7 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Open-ended- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzen. We strive to be the trusted learning partner of...

  • International Freight Coordinator

    Vor 4 Tagen

    Lausanne, Waadt, Schweiz Hydro Aluminium International SA Vollzeit

    Job DescriptionFreight Operator Job SummaryHydro Aluminium International SA is seeking a highly motivated Freight Operator to join our team in Tolochenaz, Switzerland. As a key member of our Commercial department, you will be responsible for the operations of Hydro's global alumina supply, alumina shipping and trading portfolio.ResponsibilitiesShipping...

  • Customer Service Operations Coordinator

    vor 8 Stunden

    Lausanne, Waadt, Schweiz Approach People Recruitment Vollzeit

    Company Overview">Our client is a dynamic and growing company specializing in biotechnology, expanding their direct sales in Europe and strengthening their distributor network globally.

  • Operations and Processes Project Manager, Frontiers

    Vor 6 Tagen

    Lausanne, Schweiz Frontiers Vollzeit

    We are on a mission to make science open so everyone can live healthy lives on a healthy planet Who we are Frontiers is an award-winning open science platform and leading open access scholarly publisher. We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion...

  • Customer Service Coordinator for Biotech Sales

    vor 1 Woche

    Lausanne, Waadt, Schweiz Approach People Recruitment Vollzeit

    About Our Client">Our client is a dynamic and growing biotechnology company that specializes in direct sales in Europe and strengthening their distributor network globally.">Your Role">As a Customer Service Administrator, you will play a key role in supporting the sales and service operations in a fast-paced, international environment. Your responsibilities...

  • Project Manager

    Vor 6 Tagen

    Lausanne, Schweiz SpotMe Vollzeit

    **Curious about the future of event marketing?** SpotMe is the event management platform for B2B marketers. With over 2 million users and 400+ customers, G2 and Forrester say we are one of the key contenders in the space. Brands like SAP, Pfizer, and KPMG use SpotMe to drive demand, build connections and grow revenue. Our software powers virtual events,...