CDI Executive Assistant

Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant. The ideal candidate will play a crucial role in ensuring the seamless execution of operational activities, coordination of office management, and providing strategic support to the leadership team.

Key Responsibilities:

1. Operational Coordination: Manage and support the operational aspects of the CDI function, ensuring alignment with strategic objectives.
2. Meeting Management: Oversee the preparation, implementation, and follow-up of management meetings, ensuring confidentiality and efficiency.
3. Office Management: Coordinate office activities, including meeting structures, SharePoint management, integrated annual scheduling, and correspondence handling.
4. Presentation & Communication Support: Assist in the creation of presentations, reports, and communication materials, and support the development of communication concepts.
5. Event Coordination: Organize and coordinate CDI events in collaboration with internal and external providers.
6. External Relations: Manage relationships with external service providers, agencies, and stakeholders, ensuring high-quality service delivery.
7. Calendar & Travel Management: Independently prioritize and manage the executive calendar, coordinate travel arrangements, and synchronize schedules with other Executive Assistants.
8. Quality, Legal & Compliance: Ensure all activities comply with Fresenius Medical Care policies, guidelines, and standard operating procedures.

Key Performance Indicators:

1. Timely completion of tasks, maintaining high accuracy and adherence to requirements.
2. Effective document management and logical organization of filing systems.
3. Accurate and timely preparation of meeting minutes and materials.
4. Cost-effective travel and accommodation arrangements.
5. Positive feedback from supervisors and key stakeholders.

Requirements:

1. Secretarial Diploma or equivalent commercial education.
2. Minimum of 3 years of successful executive assistant experience, preferably in an international environment.
3. Strong organizational skills with a structured and efficient working style.
4. Ability to maintain confidentiality and demonstrate the highest level of professionalism.
5. Proactive, solution-oriented, and capable of making decisions under pressure.
6. High level of energy, positivity, and social competence.
7. Strong collaboration skills, with the ability to work across organizational boundaries.
8. Proficient in office management tools (MS Office, SAP, etc.), with an understanding of modern communication software and systems.
9. Basic knowledge of dialysis and medical products is a plus.
10. Fluent in English and the local country language; additional languages are an asset.