Administrative Support for the CMS HGCAL

vor 2 Wochen

Genf, Schweiz CERN & Society Foundation Vollzeit
Administrative Support for the CMS HGCAL (EP-CMX-EC-2025-51-GRAE)
  • Full-time

Your responsibilities

The CMS HGCAL project is a large-scale effort to develop and operate a next-generation particle detector for the CMS Experiment at CERN, set to begin Physics data-taking in 2030. Currently in the construction phase, the project involves the production of numerous electronic and mechanical components through industry partnerships, with assembly and testing distributed across various CMS institutes. The primary detector assembly site is CERN, where many scientists and engineers from over 50 universities and national laboratories across 20 countries will contribute in the coming years. We are seeking an Administrative Support Specialist to assist the project management team and the HGCAL community at CERN.

Key Responsibilities:

  • Schedule management meetings and CMS HGCAL weeks, take minutes, and send reminders for upcoming events and action items.
  • Assist in tracking deliveries, acceptances, income, and expenses related to project contracts.
  • Work alongside the Logistics Manager to oversee shipments, track parts moving between CERN and collaborating institutes, and manage inventory for detector components at CMS Point 5 and CERN.
  • Support the HGCAL Communications group by developing and maintaining documentation for onboarding and training new team members.
  • Generate reports on logistics, finances, meetings, and other project activities as needed.

Your profile

Skills

  • Proficiency in standard office software tools
  • Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously
  • Ability to work effectively in an international and multicultural environment
  • Spoken and written English, with a commitment to learn French
  • By the application deadline, you have a maximum of two years of professional experience since graduation in Business Administration (or a related field) and your highest educational qualification is either a Bachelor's or Master's degree.
  • You have never had a CERN fellow or graduate contract before.
  • Applicants without a University degree are not eligible.
  • Applicants with a PhD are not eligible.

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

This position involves:

  • A valid driving licence.

Job reference: EP-CMX-EC-2025-51-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

What we offer:

  • A monthly stipend ranging between 5196 and 5716 Swiss Francs (net of tax).
  • Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
  • Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
  • 30 days of paid leave per year.
  • On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.

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