Multifunctional Assistant

About Our Client

A Family Office located in the center of Geneva, part of one of the renowned foundations.

Job Description

Key responsibilities:

1. Administrative Support
   • Manage schedules and appointments.
   • Organize travel arrangements (ticket booking, hotels, logistics).
   • Prepare and monitor correspondence (emails, letters).
   • Handle administrative documents (invoices, contracts, confidential files).
   • Process calls, messages, and screen requests as appropriate.
2. Project Coordination
   • Coordinate and track specific projects (investments, real estate management, events).
   • Prepare and follow up on reports and briefing documents for management.
   • Oversee budgeting and manage timelines.
   • Collaborate with external partners (lawyers, accountants, financial advisors) to ensure deliverables are met.
   • Conduct research on development opportunities and keep up with relevant news impacting the family office's activities.
3. Logistical Support and Event Planning
   • Organize family events, meetings, and professional appointments.
   • Coordinate with external vendors (caterers, venues, etc.).
   • Manage invitations, confirmations, and event logistics.

The Successful Applicant

Desired profile & Required skills:

• Degree in administration, management, or related field.
• At least 3 years of experience in a similar role, ideally within a family office or private structure.
• Excellent written and spoken French and English.
• Proactive, with a high degree of autonomy in decision-making.
• Organizational and Time Management Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
• Versatility and Adaptability: Responsiveness and flexibility to handle diverse requests.
• Interpersonal Skills: Discretion, a service-oriented mindset, and strong communication skills.
• Technical Proficiency: Proficient in Microsoft Office Suite, project management tools, and other communication software.
• Attention to Detail and Confidentiality: Strong commitment to confidentiality and meticulous handling of sensitive information.

What's on Offer

A diverse role that grants you autonomy and independence in your tasks within a stimulating and very dynamic environment.