Senior Accountant, EMEA

vor 2 Monaten

Basel, Schweiz Drug Information Association Inc Vollzeit

DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers, and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. We envision a world where powerful health interventions and health-management tools are rapidly discovered, developed, approved, and made accessible to all.

It is an exciting time to join DIA as we lead the life sciences industry into the future of truly global and digitally enabled knowledge sharing and creation. By joining DIA, you join our mission to drive better health solutions for patients and stay at the forefront of the healthcare revolution. Candidates must live within commuting distance of the DIA Basel, Switzerland office.

This position is part-time, 50%. Schedule to be agreed upon during employment offer. During month end, presence in the office would be required.

As the Staff Accountant, EMEA you would be responsible for providing dedicated finance and accounting support for DIA’s EMEA region in coordination with the Global Finance department and the Associate Director, Finance - EMEA. Responsibilities include recording, maintaining, and reconciling all EMEA region accounts and accounting transactions in Great Plains, Account Payables, Receivables and General Ledgers. In addition, this position provides general office operations support, recordkeeping, and regional event assistance. The tasks are split up as follows:

  • Maintain books of accounts including cashbook, Bank book, Journal and Ledger in accordance with local GAAP and US GAAP.
  • Use accounting software Great Plains for entering all accounting transactions.
  • Record weekly journal entries for vendor invoices (incl. intercompany) and foreign currency gains and losses entries on relevant vendor accounts.
  • Record weekly bank entries and cash disbursements in the accounting system, and customer receipts in the ERP sales module, to settle customer invoices.
  • Monitor Accounts Receivables and follow up on unpaid customer invoices together with Customer Service.
  • Post and process General Ledger journal entries to ensure all business transactions are recorded (e.g., banks, payroll, accruals, pre-payments).
  • Execute weekly payment runs.
  • Record and issue manual debit and credit notes.
  • Perform monthly analysis/reconciliation of GL accounts including, but not limited to, the following:
    • Support on bank reconciliations
    • Prepaid Expenses
    • Expense accruals
  • Review and control monthly revenue and expenses as assigned.
  • Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines.
  • Support the monthly, quarterly, and year-end close processes to ensure accurate and timely reporting.
  • Ensure timely payment of various VAT taxes and any other required taxes paid to the government treasury per statutory requirements.
  • Cash flow reporting to DIA Group Finance (monthly).
  • Perform Swiss and EU VAT declarations (monthly, quarterly).
  • Assist with other accounting projects. For example, process changes for new VAT countries, software implementations etc.
  • Evaluate potential VAT issues and topics when choosing an event location. If necessary, prepare VAT registration and de-registration in collaboration with an external VAT consultant.
  • Advise EMEA management team on the efficient VAT strategy for chosen event locations. VAT topics will cover revenue relating to attendees and exhibitions.
  • Perform VAT registering and de-registering in EMEA countries if needed and work together with external VAT consulting and local VAT tax offices.
  • Ensure and secure copies of contracts, leases and agreements are current and on file.
  • Provide local event-specific accounting support:
    • Assist customer service with list of registered delegates with payment details for the program.
    • Manage registration counters for spot registration & membership during Annual Meetings.
    • Follow up on outstanding receivables, ‘no pays’, and undefined customer payments in coordination with Customer Service.
    • Use Personify for attendee payment bookings, payment follow up and creation of various reports in connection with attendee registrations.

To join us you should have:

  • Bachelor’s degree or equivalent, preferably in Finance & Accounting.
  • 4 to 6 years’ experience in accounting in an international company.
  • Strong understanding of relevant systems and software, including accounting software (ERP); advanced skills in Excel and MS Office applications.
  • Strong experience in account reconciliation, analysis experience and month-end closing activities.
  • Able to manage and work with people of different cultural backgrounds.
  • Excellent verbal, written, interpersonal and problem-solving skills, fluency in English and good working knowledge of German required.
  • Strong multi-tasking ability, works gracefully under pressure, meets deadlines, and delivers precise work product.

DIA offers an excellent total rewards package and perks including:

  • Competitive compensation.
  • Monthly Lunch Checks of CHF 180, pro-rata based on FTE.
  • North-west Switzerland Public Transport seasonal ticket reimbursement to each employee who travels with public transportation to our workplace.
  • 10 Government Holidays per year.
  • 22+ Vacation Days per year for Full-Time Employees.
  • Charitable donation matching.
  • Flexible hours and hybrid work environment.

DIA is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other applicable legally protected characteristics.

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