Junior Business Coordinator

vor 8 Stunden

Genf, Schweiz Jobs via eFinancialCareers Vollzeit
Junior Business Coordinator - Private Equity

We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.

Responsibilities:

Executive Support

  • Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings.
  • Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings.
  • Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs.
Geneva Office Management (with support from a receptionist/office manager)
  • Greet clients upon arrival.
  • Coordinate team schedules.
  • Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies.
  • Negotiate with external partners, including banks and service providers.
IT Responsibilities
  • Serve as the liaison with the IT service provider.
  • Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation.
  • Set up conference rooms for meetings.
  • Conduct regular reviews of hardware.
Investment Relations
  • Ensure timely distribution of investment reporting documents via our portal.
  • Prepare responses to inquiries from investors.
Compliance and Risk Management
  • Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed.
  • Maintain regulatory compliance for each entity.
  • Collaborate with fund administrators and investors to keep AML files accurate and current.
  • Ensure adherence to regulatory deadlines for group entities (FATCA/CRS reporting across different jurisdictions, regulatory audits, etc.).
  • Prepare periodic reports for management and conduct annual AML & Risk audits.
Legal Tasks
  • Review and/or draft NDAs, employment contracts, and general agreements with suppliers.
Additional Tasks
  • Communicate with banks, fund administrators, and advisors (legal, tax, etc.).
  • Manage account openings, monitoring, and administration.
  • Handle the incorporation and winding down of entities within the group.
  • Develop projects aimed at enhancing operational efficiency.

Skills:
  • Execution-Focused: A proactive approach with a strong 'get things done' mentality, motivated to initiate change.
  • Attention to Detail: Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks.
  • Priority Management: Ability to independently identify and concentrate on critical tasks.
  • Entrepreneurial Spirit: The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine.
  • Strong Analytical Abilities: Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions.
  • Excellent Interpersonal Skills: You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally.
  • English: Fluent.
  • French: Fluent.
  • German: A plus.
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