Association Administration Assistant

vor 3 Wochen

Genf, Genf, Schweiz MCI Group Vollzeit

Job Title: Association Administration Assistant

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Job Description:

MCI Benelux SA is looking for an enthusiastic, dynamic, and pro-active Association Administration Assistant to join our busy Association Management & Consulting (AM&C) department.

About the role

You will provide administrative and logistical support to our association management teams to deliver high-quality services and value to our clients. In coordinating and communicating with our volunteer groups and committees, you will also support our associations' mission and activities.

Duties and Responsibilities

  • Schedule meetings, prepare agendas, reports, and presentations for board, committee and working party meetings. Coordinate with all attendees.
  • Facilitate meetings, capturing action items and decisions. Manage post-meeting activities such as distributing minutes, tracking all action items and following up on outstanding items.
  • Provide administrative support, including scheduling, travel arrangements, and expense management.
  • Support with managing administration for corporate partnership deals and sponsorship agreements.
  • Track and manage the administration of grants and awards.
  • Maintain governance documents, policies, and other relevant materials in a centralised repository.
  • Assist with the planning and execution of association events, programs, and projects.
  • Liaise with volunteer groups and committees and provide them with guidance, resources, and feedback.
  • Handle inquiries from members, partners, and the public and direct them to the appropriate person or department.
  • Organise and maintain files, records, and databases.

Your profile

  • Eligible to work in the EU.
  • At least three years' experience in an administrative or support role, preferably in a non-profit or association setting.
  • Fluent in English (verbal and written level C1), Knowledge of another language is an asset.
  • Proficient in the Microsoft Office package, Google Suite, and other web-based tools.
  • Ability to work independently and collaboratively with a diverse team.
  • Strong organisational, time management, and problem-solving skills, with the ability to prioritise and multitask.
  • You are flexible, agile and committed especially in busy periods.
  • Knowledge of and interest in the association's field and mission.
  • Willingness to travel abroad for certain meetings and events.
  • Available to join the team rapidly.

We Offer

The opportunity to work in an international and dynamic environment with multi-cultural colleagues.

  • A full-time job (40h/week with 12 recuperation days per year)
  • A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance
  • Continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
  • Open-minded company with room for creativity & innovation

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference

#J-18808-Ljbffr

  • Association Operations Coordinator

    Vor 7 Tagen

    Genf, Genf, Schweiz MCI Group Vollzeit

    About the RoleMCI Benelux SA is seeking a highly skilled and motivated Association Operations Coordinator to join our dynamic team in Geneva, Switzerland.The successful candidate will provide administrative and logistical support to our association management teams, ensuring seamless delivery of high-quality services and value to clients.This role involves...

  • Global Association Administrator

    Vor 7 Tagen

    Genf, Genf, Schweiz MCI Group Vollzeit

    Job DescriptionMCI Benelux SA is looking for a highly skilled and motivated Global Association Administrator to join our dynamic team in Geneva, Switzerland.The successful candidate will provide administrative and logistical support to our association management teams, ensuring seamless delivery of high-quality services and value to clients.This role...

  • Non-Profit Administrative Assistant

    Vor 7 Tagen

    Genf, Genf, Schweiz MCI Group Vollzeit

    Key ResponsibilitiesThe successful candidate will have a range of key responsibilities as an Non-Profit Administrative Assistant at MCI Benelux SA.You will work closely with our association management teams to provide administrative and logistical support, ensuring exceptional service delivery and value to clients.This role requires coordination with...

  • Assistant en Recherche Scientifique

    Vor 3 Tagen

    Genf, Genf, Schweiz gaea21 Vollzeit

    Présentationgaea21 est une association dédiée au développement durable et à l'évaluation des impacts environnementaux. Nous recherchons un.e Assistant en Recherche Scientifique pour rejoindre notre équipe pluridisciplinaire.

  • Assistant Manager, Corporate Taxation

    vor 3 Wochen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    Employment Type: PermanentContract Duration:At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable, and more inclusive. We celebrate diversity and inclusion in our workforce, and...

  • Contract Administration Specialist

    Vor 7 Tagen

    Genf, Genf, Schweiz World Intellectual Property Organization Vollzeit

    About the JobThis Senior Human Resources Assistant position requires a high degree of expertise in contract administration, benefits, and entitlements. You will work closely with HR Assistants, supervisors, and other stakeholders to ensure efficient and effective HR operations.Key DutiesContract Processing: Process personnel actions related to contracts,...

  • Senior Legal Services Associate

    Vor 2 Tagen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    International Air Transport Association is a leading trade association for the airline industry. We strive to make air travel safer, smarter, and more sustainable. As a key member of our Legal Services team, you will be responsible for providing critical support to our Commercial Legal Workstream. Your expertise will help us navigate complex commercial...

  • Assistant Manager, Aviation Taxes and Charges Solutions

    Vor 6 Tagen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    Employment Type: PermanentContract Duration:At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive. We celebrate diversity and inclusion in our workforce, and we...

  • Global Supply Chain Development Lead

    vor 2 Wochen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    About the TeamYou will be part of a small, multitasking team delivering projects to strengthen Cargo iQ's Quality and Performance Management framework within the air cargo supply chain. The team works closely with diverse stakeholders from membership organizations and industry associations.Key Responsibilities:Lead projects to improve Cargo iQ's Quality and...

  • Air Cargo Operations Manager

    vor 2 Wochen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    About the RoleThe International Air Transport Association (IATA) is seeking a seasoned professional to lead the development of its Quality and Performance Management framework within the air cargo supply chain. Reporting to the Executive Director of Cargo iQ, this role requires expertise in project management, business analysis, and stakeholder...

  • Global Training Partnerships Manager

    vor 23 Stunden

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    About the RoleWe are seeking a highly skilled Global Training Partnerships Manager to join our team at the International Air Transport Association (IATA). As a key member of our organization, you will be responsible for developing and managing our training partnership network, ensuring that we deliver high-quality training solutions to our customers around...

  • Personal Assistant to the Secretary

    vor 2 Wochen

    Genf, Genf, Schweiz Cagi Vollzeit

    We are seeking a highly skilled Personal Assistant to join our team in Geneva. The ideal candidate will have previous experience as an executive assistant, preferably in a similar role within an international non-profit organisation. They will be responsible for coordinating travel arrangements, preparing correspondence, and supporting the Secretary General...

  • Office Operations and Administration Manager

    vor 1 Woche

    Genf, Genf, Schweiz The International Air Transport Association Vollzeit

    IATA is seeking a highly skilled professional to fill the role of Office Operations and Administration Manager. In this position, you will be responsible for supporting all office operations and administration, including procurement coordination and vendor management, contract management, real estate market trend analysis, and administrative reporting.About...

  • Airline Tax Compliance Specialist

    Vor 6 Tagen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    About IATAIATA is the global trade association for the world's airlines. We represent around 290 airlines from 140 countries, accounting for over 80% of global air traffic. Our mission is to support aviation by providing key data solutions, facilitating airline cooperation, and working with governments to create a business environment that encourages safe...

  • Part-time Financial Assistant

    Vor 6 Tagen

    Genf, Genf, Schweiz Cagi Vollzeit

    Join our dynamic team as a Part-time Financial Assistant at Cagi! This exciting opportunity allows you to contribute to our mission of promoting human rights and social justice while gaining valuable experience in financial administration.About the RoleAs a key member of our Finance and Administration Team, you will be responsible for preparing weekly...

  • Office Lease and Project Delivery Coordinator

    vor 1 Woche

    Genf, Genf, Schweiz The International Air Transport Association Vollzeit

    The International Air Transport Association is looking for a talented individual to fill the role of Office Lease and Project Delivery Coordinator. This position involves supporting all aspects of office leasing and project delivery, from procurement and project management to financial analysis and administration.About the TeamYou will work closely with the...

  • Finance and Administration Assistant

    vor 3 Wochen

    Genf, Genf, Schweiz Cagi Vollzeit

    The World Organisation Against Torture Office in Geneva is seeking to recruit a highly motivated, thorough and versatile individual, with a commitment to human rights and strong skills in financial administration, to support its Finance and Administration Team.The position is a part-time position (50-60%), based in the OMCT office in Geneva.ABOUT THE OMCTThe...

  • Assistante en relations commerciales

    vor 1 Woche

    Genf, Genf, Schweiz jobstreaming Vollzeit

    Mission du poste :L'assistant(e) commercial(e) doit assister dans la préparation des offres commerciales et des contrats, veiller à ce que les commandes soient suivies et les livraisons réalisées en coordination avec les services internes.Qualifications requises :Bachelor en administration des entreprises ou domaine connexe.Expérience...

  • Paralegal Legal Services

    vor 2 Wochen

    Genf, Genf, Schweiz International Air Transport Association Vollzeit

    Employment Type: PermanentContract Duration:At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable, and more inclusive. We celebrate diversity and inclusion in our workforce and...

  • Administrative Support Specialist

    Vor 7 Tagen

    Genf, Genf, Schweiz MCI Group Vollzeit

    Job OverviewWe are a global engagement marketing agency that creates human-centric touchpoints to deliver innovation and growth. As an Administrative Support Specialist, you will be part of our busy Association Management & Consulting (AM&C) department.You will work closely with our association management teams to provide administrative and logistical...