PGIM Institutional Client Group | Executive Assistant

PGIM Institutional Client Group | Executive Assistant Location: Zurich, Switzerland PGIM is a global leading asset manager with a diverse & inclusive culture. We are passionate about making a meaningful impact, touching the lives of millions and solving financial challenges in an ever‑changing world. Talent is key to achieving our vision and we build a culture of respect and collaboration. Joining PGIM unlocks a motivating and impactful career while growing your skills and advancing your profession at one of the world’s leading global asset managers. What you will do Partner with sales representatives to create and maintain Salesforce records to proactively track all client lifecycle events, including opportunities, contacts, organizations, data room access, and client correspondence. Ensure a high‑touch level of service to clients in all aspects of the client life cycle. Secure client meeting materials, and coordinate and track Compliance approval via Seismic and Salesforce. Schedule and coordinate meeting logistics, arranging video conference connectivity, preparing printed meeting materials and other logistics. Coordinate international travel arrangements, including preparing detailed itineraries. Assist with local client events. Provide management reporting to fulfill regulatory requirements for the Zurich office. Process expenses for all Zurich‑based team members, invoices and client reimbursements as required. Liaise with the IT department to manage and resolve IT/mobile device issues. Perform other administrative duties and special projects as assigned, including coordinating relationships with local suppliers. Work independently on research projects as assigned. Partner with other Europe‑based Executive Assistants, and provide backup coverage as needed. What you will bring Bachelor’s degree preferred. 7 or more years of executive assistant, project management, sales support or other transferrable experience in a fast‑paced and demanding environment. Proficiency in technology systems such as Salesforce, Seismic, Tableau, Microsoft Word, PowerPoint, Excel and Teams, and ability to work optimally with other teams across the organization. High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity. Strong editing and proofreading skills and attention to detail. Ability to think proactively and anticipate needs. Ability to work independently with minimal direction, work under tight time constraints and be able to prioritize work. What will set you apart Excellent written and verbal communication skills in Swiss‑German and English and desirably in French. Strong attention to detail, accuracy and completeness. Seeks development and learning opportunities. Strong critical thinking and logic skills, proven ability to prioritize tasks, work independently and escalates for assistance when needed. High level of productivity and self‑direction while multitasking. Proactive problem solving. Flexibility to work the hours needed as required to meet business demands. PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply. What We Offer You Annual Leave: 25 days at full pay. Pension Benefits: The PGIM pension plan is a defined‑contribution plan, both you and PGIM contribute a percentage of your pensionable salary to the plan. Contributions follow an age‑banded scale in which you pay 35% via salary sacrifice and PGIM pays 65%. Life, Accident and Disability Insurance: PGIM provides coverage schemes for life insurance, accident insurance and short‑term & long‑term disability. Employee Assistance Program: The EAP provides awareness, education and confidential counselling assistance for a range of work/life issues, including stress management, relationship challenges, life event changes and financial and legal support. Prudential is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. #J-18808-Ljbffr